VFX Production Coordinator - Scheduling, Vendors & Data

The Walt Disney Company (France); Burbank (CA); On-site; USD 53,000 - 69,000; Full time

Job summary

Walt Disney Studios in Burbank, CA seeks a positive VFX Coordinator to support the VFX team. Responsibilities include screening calls, managing calendars, travel arrangements, expense reports, and coordinating with VP, VFX.

Candidates should have 1+ year in film production or VFX, strong organizational and communication skills, and experience with FileMaker Pro, Aspera, BOX, and Airtable. Some SAP/Concur knowledge is helpful. On-site role with flexible evenings.

Qualifications

• 1+ years of experience in film production and/or Visual Effects (VFX).
• Experience in managing a heavy-volume desk.
• Knowledge of File Maker Pro, Aspera, BOX, and Airtable preferred.
• Excellent organizational and multi-project handling under deadline pressure.
• Strong written and verbal communication with customer service orientation.
• Available to work evenings as needed.

Responsibilities

• Evaluate weekly Production Reports and compare key shots and turnover/delivery dates with contracts.
• Draft contracts for vendors and key VFX personnel by liaising with VFX Producers, executives, vendors and attorneys.
• Manage and maintain the VFX Database of Supervisors, Producers, Vendors, and other key crew worldwide.
• Track digital submissions to/from vendors and crew during prep, production and post-production.
• Coordinate VFX reviews with studios, filmmakers and vendors; take notes and track shot progress.
• Update master production calendar with turnover, shooting and delivery dates from vendors.
• Handle purchase orders, invoices for approval, and other administrative tasks as needed.

Skills

Organizational skills

Communication skills

Multitasking

Customer service orientation

Evening availability

Tools

FileMaker Pro

Aspera

BOX

Airtable

SAP

Concur

Job description

Walt Disney Studios in Burbank, CA seeks a positive VFX Coordinator to support the VFX team. Responsibilities include screening calls, managing calendars, travel arrangements, expense reports, and coordinating with VP, VFX.

Candidates should have 1+ year in film production or VFX, strong organizational and communication skills, and experience with FileMaker Pro, Aspera, BOX, and Airtable. Some SAP/Concur knowledge is helpful. On-site role with flexible evenings.