VFX Production Coordinator

The Walt Disney Company; Burbank (CA); On-site; USD 53,000 - 69,000; Full time

Benefits offered by this job

Bonus potential

Long-term incentive units

Job summary

The Walt Disney Company in Burbank is seeking a VFX Production Coordinator to support the VFX team, managing calendars, calls, travel, and expense reports for VP, VFX. Experience in film production and VFX is required.

The role involves liaising with studios, vendors, and attorneys, maintaining VFX databases, and coordinating submissions across prep, production, and post, with opportunities to leverage AI tools for efficiency.

Qualifications

• 1+ years of experience in film production and/or VFX.
• Experience handling a heavy-volume desk.
• Knowledge of File Maker Pro, Aspera, BOX, and Airtable.
• Excellent organizational skills and ability to handle multiple projects under deadlines.
• Strong written and verbal communication with customer service orientation.
• Willingness to work evenings as needed and coordinate administrative projects.
• Knowledge of SAP procedures and Concur travel processes is helpful.

Responsibilities

• Evaluate weekly Production Reports and analyze shot turnover/delivery dates against contracts.
• Draft and review vendor contracts and payment schedules, gather materials and compare language.
• Maintain the VFX database of supervisors, producers, vendors and key crew worldwide.
• Manage digital submissions to/from vendors and crew across prep, production, and post-production.
• Coordinate VFX reviews between studios, filmmakers and vendors.
• Take notes at reviews, track shot progress, ensure on-time delivery for VP, VFX projects.
• Update master production calendar with turnover, shooting and delivery dates.
• Support special projects with analysis and reporting.
• Back-up routing of purchase orders and invoices when needed.
• Handle publicity requests and awards submissions for films.
• Work with AI toolsets to streamline workflows.

Skills

Strong communication

Excellent organizational skills

Customer service orientation

Multitasking

Deadline-driven

Tools

FileMaker Pro

Aspera

BOX

Airtable

SAP procedures

Concur

Job description

VFX Production Coordinator

Job ID 10157756 Location Burbank, California, United States Business The Walt Disney Studios Date postedAug. 13, 2026

Job Summary:

Walt Disney Studios is looking for a positive and reliable VFX Coordinator to support and join the VFX team. Responsibilities include screening incoming calls, managing the calendar, meetings, extensive travel arrangements, expense reports, organizing, and handling reroute requests for the VP, VFX.

Successful candidates must have prior experience in film production and VFX.

Responsibilities:

• Evaluate weekly Production Reports and perform comparative analyses of key shots and turnover/delivery dates with contracted information, as well as maintain internal reports and databases

• Liaise between VFX Producer, studio executives, vendors, and attorneys to draft contracts for vendors and key VFX personnel. This includes gathering and reviewing all materials (bids, turnover, and payment schedules), and comparing contract language to previous contracts.

• Manage and maintain the VFX Database of Supervisors, Producers, Vendors, and other key VFX crew worldwide (source: current resumes, vendor reels, e-mail correspondences, daily trade papers, and internet research).

• Manage and track digital submissions to and from vendors and crew during prep, production, and post-production.

• Coordinate between studios, filmmakers, and vendors to arrange VFX reviews for select shows.

• Take notes at reviews as needed, track shot progress, and ensure we stay on schedule for final delivery (for assigned films of VP, VFX).

• Manage VFX shared folders for assigned films, update film files with appropriate updated reports and lists as well as change orders.

• Updates master production calendar for assigned films of VP, VFX involving updates on turnover, shooting, and final delivery dates from vendors.

• Special projects as assigned require analysis and reporting of work processed through executive’s projects.

• Acts as backup to department coordinator when needed to handle routing of purchase orders, invoices for approval, or other assignments as directed.

• Manage publicity and marketing request from vendors, as well as awards submissions for assigned films

• Work with AI toolsets to streamline workflows, improve efficiency, and accelerate execution.

Basic Qualifications:

• 1+ years of experience in film production and/or Visual Effects (VFX).

• Experience in managing a heavy-volume desk.

• File Maker Pro, Aspera, BOX, and Airtable knowledge is strongly preferred.

• Excellent organizational skills, and ability to handle multiple projects under deadline pressure.

• Strong communication skills, both written and verbal with customer service orientation and tone.

• Handles incoming calls from vendors as needed; coordinates administrative projects as directed.

• Available to work evenings as needed.

• Knowledge of SAP procedures helpful

• Knowledge of Concur and travel procedures is helpful.

The hiring range for this position in Burbank, CA is $53,200.00 to $68,700.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About The Walt Disney Studios:

For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Pictures Production, LLC , which is part of a business we call The Walt Disney Studios .

Walt Disney Pictures Production, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

Disability Accommodation for Employment Applications

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs . We will only respond to those requests that are related to the accessibility of the online application system due to a disability.