Veterinary Tech Program Admin Assistant

San Juan College; Farmington, Northern (NM, KY); Hybrid; USD 20,000 - 29,000; Full time

Job summary

San Juan College in Farmington, NM, seeks an Administrative Assistant II for the Veterinary Technology Distance Learning Program. You will provide front-desk support, handle inquiries, schedule appointments, and assist with program operations.

The role includes processing OCCI applications, data entry into the VTDLP Access database, ADA website content updates, course/book operations, and coordination with students and staff to ensure smooth program delivery.

Qualifications

• High school education and office admin training.
• 1-2 years related admin experience or apprenticeship/internship.
• Proficiency in basic office software and strong communication.

Responsibilities

• Answers telephone and greets visitors; provides program information and assistance; refers to appropriate personnel; takes messages, and makes appointments.
• Processes Off-Campus Clinical Instruction (OCCI) applications and Student Clinical Experience Agreements.
• Enters student information, OCCI information, correspondence, semester grades, and course registrations into the VTDLP Access database.
• Answers questions from students regarding program information, OCCI paperwork, registration, etc.; emails inquiries.
• Maintains office hours; maintain office supply inventory; sorts and distributes mail.

Skills

Office administration

Prioritizing & organizing

Oral & written communication

Customer service

Education

High school diploma or equivalent

Apprenticeship/internship or 1-2 years related experience

Tools

Colleague

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft Access

Job description

San Juan College in Farmington, NM, seeks an Administrative Assistant II for the Veterinary Technology Distance Learning Program. You will provide front-desk support, handle inquiries, schedule appointments, and assist with program operations.

The role includes processing OCCI applications, data entry into the VTDLP Access database, ADA website content updates, course/book operations, and coordination with students and staff to ensure smooth program delivery.