Veterinary Receptionist

Veterinary Practice Partners; Tenafly (NJ); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

401(k) plan

Structured onboarding and mentorship

Professional development opportunities

Employee pet discount

Job summary

Tenafly Veterinary Center seeks a dedicated, client-focused Veterinary Receptionist for a part-time role with transferable experience from medical or hospitality fields. Training is provided.

You will greet clients, manage a multi-line phone system, verify appointments, process payments, and support a calm front desk in a busy veterinary setting. Comprehensive onboarding is provided.

Qualifications

• Minimum 1 year of front desk or customer service in medical, dental, urgent care, veterinary, or high-volume service.
• Proven customer service skills with strong verbal and written communication.
• Experience with appointment scheduling, multi-line phones, data entry, and payment processing or POS.
• Strong organization and attention to detail; able to multitask in a fast-paced environment.
• Proficient in Microsoft Office; comfortable learning new software and workflows.
• Reliable, punctual and professional; able to work independently and in a team.
• Genuine affinity for animals and comfort in a clinical setting.

Responsibilities

• Greet and check in clients and patients at the front desk in a welcoming manner.
• Answer and manage a multi-line phone system and schedule inquiries.
• Perform client check-out, including payment processing and scheduling future appointments.
• Provide composed and compassionate customer service to anxious clients.
• Perform accurate data entry and maintain organized records in the practice management system.
• Communicate with clinical staff to relay messages and flag urgent situations.
• Maintain a clean, organized reception and waiting area.

Skills

Front desk experience

Customer service

Phone systems

Data entry

Microsoft Office

Reliability

Tools

Cornerstone

Avimark

ImproMed

eVetPractice

ezyVet

Job description

Tenafly Veterinary Center is seeking a dedicated and client-focused part-time Veterinary Receptionist to join our team. This position is open to candidates who bring strong transferable experience from adjacent fields, including human medical or dental offices, urgent care clinics, emergency services, or high-volume hospitality and customer service environments.

We are looking for a professional who demonstrates composure under pressure, a genuine affinity for animals, and the interpersonal skills to support clients across a wide range of experiences — including those that are emotionally demanding. Veterinary-specific knowledge is not required; comprehensive onboarding and training will be provided.

What to Expect

As you join our mission, expect to be supported in your work and home life with:

• 401(k) plan
• Structured onboarding and mentorship covering veterinary workflows, software, and medical terminology
• Professional development opportunities
• Employee pet discount because we know your pets are family, too.

Salary

$18 - $22 per hour, determined by the candidate's skills, experience, and qualifications.

Schedule

This is a part time position averaging 28 hours per week. Monday–Wednesday: 12:00 PM–8:00 PM and Saturday: 9:00 AM–3:30 PM.

Responsibilities

• Greet and check in clients and patients at the front desk, collect intake information, and confirm appointment details in a professional and welcoming manner
• Answer and manage a multi-line telephone system, directing calls and responding to inquiries regarding scheduling, services, and general information
• Perform client check-out, including payment processing, posting charges, and scheduling future appointments
• Provide composed and compassionate customer service to clients experiencing anxiety, distress, or difficult news regarding their pet's health
• Perform accurate data entry and maintain organized records in the practice management system following onboarding and training
• Communicate effectively with clinical staff to relay messages, flag urgent situations, and support efficient daily operations
• Maintain a clean, organized, and welcoming reception and waiting area

Qualifications

• Minimum 1 year of experience in a front desk, receptionist, or customer service role in a medical, dental, urgent care, veterinary, or high-volume service environment
• Proven customer service skills with strong verbal and written communication, including active listening and conflict resolution
• Experience with appointment scheduling, multi-line phone systems, data entry, and payment processing or point-of-sale (POS)
• Strong organizational skills and attention to detail; ability to multitask effectively in a fast-paced environment
• Proficient in Microsoft Office; comfortable learning new software and workflows
• Reliable, punctual, and professional; ability to work independently and as part of a team
• Genuine affinity for animals and comfort working in a clinical setting

Experience in a veterinary clinic, animal care facility, or medical office; familiarity with veterinary or medical terminology; or PIMS software experience (Cornerstone, Avimark, ImproMed, eVetPractice, or ezyVet) is considered a strong asset.

About Tenafly Veterinary Center

Tenafly Veterinary Center and our sister hospital, Overpeck Creek Animal Hospital, have been proudly caring for pets and their families since 1995. We’re a full-service, community-focused practice offering everything from routine wellness and dental care to advanced surgery and emergency services. Our team is known for compassion, professionalism, and creating a welcoming environment where pets’ comfort comes first. We value collaboration, continuous learning, and building lasting relationships with the families we serve.

We are dedicated to establishing a culture that celebrates all forms of diversity and allows us to be an inclusive service provider in this community.