Veterinary Receptionist

Veterinary Practice Partners; Scottsdale (AZ); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

401(k) plan

Structured onboarding and mentorship

Professional development opportunities

Job summary

Arizona Canine Orthopedics & Sports Medicine is seeking a dedicated Veterinary Receptionist to join our front desk team. This role welcomes clients and patients, supports scheduling and payment processing, and requires composure under pressure with a genuine affinity for animals.

We offer a comprehensive benefits package and structured onboarding covering veterinary workflows and terminology. This is a full-time position with Monday–Friday 7:00 a.m.–5:00 p.m.

Qualifications

• Minimum 1 year of front desk or receptionist experience in a medical, dental, urgent care, veterinary, or high-volume service environment.
• Strong verbal and written communication with active listening and conflict resolution.
• Experience with appointment scheduling, multi-line phone systems, data entry, and payment processing or POS.
• Excellent organizational skills and ability to multitask in a fast-paced environment.
• Proficient in Microsoft Office and able to learn new software and workflows.
• Reliable, punctual and professional, with the ability to work independently and in a team.
• Genuine affinity for animals and comfort in a clinical setting.

Responsibilities

• Greet and check in clients and patients at the front desk, collect intake information, and confirm appointment details in a professional and welcoming manner.
• Answer and manage a multi-line telephone system, directing calls and responding to inquiries regarding scheduling, services, and general information.
• Perform client check-out, including payment processing, posting charges, and scheduling future appointments.
• Provide composed and compassionate customer service to clients experiencing anxiety, distress, or difficult news regarding their pet's health.
• Perform accurate data entry and maintain organized records in the practice management system following onboarding and training.
• Communicate effectively with clinical staff to relay messages, flag urgent situations, and support efficient daily operations.
• Maintain a clean, organized, and welcoming reception and waiting area.

Skills

Customer service

Front desk

Communication

Multitasking

Data entry

Phone system

Microsoft Office

Tools

Cornerstone

Avimark

ImproMed

eVetPractice

ezyVet

Job description

Arizona Canine Orthopedics & Sports Medicine seeking a dedicated and client-focused Veterinary Receptionist

to join our team. This position is open to candidates who bring strong transferable experience from adjacent fields, including human medical or dental offices, urgent care clinics, emergency services, or high-volume hospitality and customer service environments. We are looking for a professional who demonstrates composure under pressure, a genuine affinity for animals, and the interpersonal skills to support clients across a wide range of experiences — including those that are emotionally demanding. Veterinary-specific knowledge is not required; comprehensive onboarding and training will be provided.

What To Expect

• A comprehensive benefits package, including medical, dental, and vision insurance
• Paid time off and a 401(k) plan for full-time employees
• Structured onboarding and mentorship covering veterinary workflows, software, and medical terminology
• Professional development opportunities

Salary

$22 - $27 per hour, determined by the candidate's skills, experience, and qualifications.

Schedule

This is a full time position. Monday - Friday, with shifts between 7:00 a.m. to 5:00 p.m. and Saturdays from 8:00 a.m - 2:00 p.m. The schedule may consist of either five 8-hour shifts or four 10-hour shifts. Saturdays required.

Responsibilities

• Greet and check in clients and patients at the front desk, collect intake information, and confirm appointment details in a professional and welcoming manner
• Answer and manage a multi-line telephone system, directing calls and responding to inquiries regarding scheduling, services, and general information
• Perform client check-out, including payment processing, posting charges, and scheduling future appointments
• Provide composed and compassionate customer service to clients experiencing anxiety, distress, or difficult news regarding their pet's health
• Perform accurate data entry and maintain organized records in the practice management system following onboarding and training
• Communicate effectively with clinical staff to relay messages, flag urgent situations, and support efficient daily operations
• Maintain a clean, organized, and welcoming reception and waiting area

Qualifications

• Minimum 1 year of experience in a front desk, receptionist, or customer service role in a medical, dental, urgent care, veterinary, or high-volume service environment
• Proven customer service skills with strong verbal and written communication, including active listening and conflict resolution
• Experience with appointment scheduling, multi-line phone systems, data entry, and payment processing or point-of-sale (POS)
• Strong organizational skills and attention to detail; ability to multitask effectively in a fast-paced environment
• Proficient in Microsoft Office; comfortable learning new software and workflows
• Reliable, punctual, and professional; ability to work independently and as part of a team
• Genuine affinity for animals and comfort working in a clinical setting

Experience in a veterinary clinic, animal care facility, or medical office; familiarity with veterinary or medical terminology; or PIMS software experience (Cornerstone, Avimark, ImproMed, eVetPractice, or ezyVet) is considered a strong asset.

About Arizona Canine Orthopedics & Sports Medicine

Arizona Canine Orthopedics & Sports Medicine is not a typical veterinary practice- it's a focused, high-level orthopedic surgery and sports medicine center dedicated to helping dogs regain mobility and quality of life. While our work centers on advanced surgery, the experience begins the moment a client walks through the door or calls the practice—and that’s where our front desk team plays a critical role. This position is far more than answering phones and scheduling appointments. Our client care team serves as the first impression of the hospital and the guide for clients navigating what is often a stressful and emotional situation for their pet. The right person understands that empathy, organization, and clear communication can make a huge difference for families who are trusting us with their dog's care.

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