Veterinary Receptionist

Veterinary Practice Partners; Sarasota (FL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

401(k) plan

Job summary

Animal Medical Clinic of Gulf Gate is seeking a skilled veterinary receptionist to be the primary contact for clients and their pets, balancing administrative precision with warmth in a clinical setting.

The role requires experience with high-volume front desk operations, calmness under pressure, and a commitment to excellent customer service. Compensation includes benefits and a structured schedule in a busy seaside community.

Qualifications

• Minimum 1 year of experience as a veterinary receptionist.
• Experience with veterinary practice management software preferred.
• Knowledge of veterinary terminology and vaccination protocols.

Responsibilities

• Greet and check in clients and patients, verify and update medical records, and confirm appointment details.
• Answer and manage a multi-line phone system and handle inquiries about scheduling, refills, vaccination records, and general info.
• Process payments, post charges, explain invoices, and schedule follow-ups.
• Communicate medical information and care instructions, including sensitive end-of-life discussions.
• Maintain accurate electronic medical records (EMR) and data entry in the PIMS system.
• Coordinate with veterinarians and staff to relay client messages and prioritize urgent cases.
• Keep reception area and waiting room clean and organized for a positive client experience.

Skills

Customer service skills

Communication skills

Calm under pressure

Tools

Cornerstone

Avimark

ImproMed

eVetPractice

ezyVet

Job description

Animal Medical Clinic of Gulf Gate is seeking a skilled and compassionate full time or part time Veterinary Receptionist to serve as the primary point of contact for our clients and their pets. This position plays an integral role in the overall client experience, requiring a professional who can balance administrative precision with genuine warmth across a wide range of interactions — including those of a sensitive or emotionally complex nature.

Qualified candidates will bring demonstrated experience managing high-volume front desk operations, a calm and composed presence under pressure, and a commitment to delivering consistent, high-quality customer service in a clinical setting.

What to Expect

As you join our mission, expect to be supported in your work and home life with:

• A comprehensive benefits package, including medical, dental, and vision insurance
• Paid time off and a 401(k) plan for full-time employees

Salary:$18 - $20 per hour, determined by the candidate's skills, experience, and qualifications.

Schedule: Full time and part time hours available with shifts Monday–Friday from 8:00 AM – 5:30 PM and rotating Saturdays from 8:00 AM – 12:00 PM.

Responsibilities

• Greetand check in clients and patients, verify and update medical records, and confirm appointment details using practice management software
• Answer and manage a multi-line telephone system, responding to inquiries regarding appointment scheduling, prescription refill requests, vaccination records, and general hospital information
• Perform client check-out, including processing payments, posting charges, explaining invoices, and scheduling follow-up appointments
• Communicate medical information, diagnoses, and care instructions accurately and compassionately, including in emotionally sensitive situations such as euthanasia scheduling and end-of-life discussions
• Maintain accurate electronic medical records (EMR) and ensure timely data entry in the veterinary practice information management system (PIMS)
• Coordinate with veterinarians, veterinary technicians, and support staff to relay client communications, flag urgent cases, and maintain efficient patient flow
• Maintain cleanliness and organization of the reception area and waiting room to ensure a positive client experience

Qualifications

• Minimum 1 year of experience as a veterinary receptionist is required
• Experience with veterinary practice management software; Cornerstone, Avimark, ImproMed, eVetPractice, or ezyVet preferred
• Knowledge of veterinary medical terminology, vaccination protocols, and basic diagnostic procedures
• Proficiency in appointment scheduling, multi-line phone management, medical records management, and payment processing
• Proven customer service skills; ability to manage high-volume client relations with composure and accuracy
• Strong verbal and written communication skills, including active listening and conflict resolution
• Comfortable handling animals of varying sizes, breeds, and temperaments, including fearful or reactive patients

About Animal Medical Clinic of Gulf Gate

Voted as 2022's #1 Veterinary Clinic in Sarasota, we’re focused on making sure our hospital has the right tools to allow our doctor and medical staff the ability to provide excellent service and care in addition to diagnostic and preventative services, our hospital is equipped with digital radiography, acupuncture, dental x-rays, in-house labs, cold laser therapy, and ultrasound.