Veterinary Practice Manager

Rye Harrison Veterinary Hospital - Rye Brook; Village of Rye Brook (NY); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

401(k) plan

Continuous professional development

Job summary

Rye Harrison Veterinary Hospital- Rye Brook is seeking a Full-Time Veterinary Practice Manager to lead day-to-day operations, drive growth, and collaborate with veterinary leadership. The role focuses on client growth, retention, and premium service delivery within a growing animal hospital setting.

You will oversee staffing, scheduling, inventory, and partnerships with physicians and the operations team, ensuring high standards of care and a positive client experience.

Qualifications

• 2+ years of management experience in a veterinary hospital, animal hospital, or medical practice setting preferred.
• Strong leadership and communication skills with staff and clients.
• Ability to balance business and staff needs with data management and planning.

Responsibilities

• Oversee day-to-day operations with a primary focus on growth initiatives.
• Maintain team focus on client growth and retention activities (e.g., reminders, bookings, reviews).
• Collaborate with Marketing Lead to drive campaigns and brand presence.
• Ensure premium, white-glove client service across the practice.
• Manage operations with Partner Doctors, Medical Director, and Operations Director.
• Handle personnel, scheduling, inventory and administrative duties.
• Coach and guide team for continuous improvement and balance business needs.

Skills

Growth mindset

Independent leader

Team approach

Drives results

Time management

Communication

Customer service

Data management

Problem-solving

Tools

PIMS

Microsoft Office

Teams

Job description

Rye Harrison Veterinary Hospital- Rye Brook is Hiring a Full-Time Veterinary Practice Manager (Animal Hospital Manager) – Rye Brook , NY

What to Expect

As you join our mission, expect to provide leadership and structure to our team of veterinarians, technicians, and support staff, and to work directly with hospital leadership dedicated to supporting development of your management and leadership skillset.

With a solid understanding of the veterinary industry, and prior experience overseeing hospital operations, you'll be responsible for leading with clarity, managing multiple priorities, and contributing directly to the ongoing excellence of the hospital and the well-being of the animals we care for.

Job Type: Full-time

Pay:

$80,000 - $90,000 per year, determined by the candidate's skills, experience, and qualifications. Eligibility for up to 15% performance-based annual bonus.

Schedule:

Full time, salaried position (approx. 40-50 hours per week). Typical schedule 4 days a week 8am-6pm, with occasional early or after-hours meetings and Saturdays.

Qualifications: Who Are We Looking For?

• Growth mindset – a leader who takes initiative, welcomes feedback, and always seeks avenues for continuously improving
• Independent leader looking for opportunity to take ownership of work and lead by example
• Team approach – puts the team / community first and thrives in a collaborative environment
• Drives results – identifies opportunity areas, develops action plan and executes
• Effective time management, organization, multi-tasking and attention to detail
• Strong communication and conflict resolution skills with staff and clients
• Passionate about great customer service
• Comfortable with computers and software, including veterinary practice management systems (PIMS), Microsoft Office, and Teams
• Must have strong capabilities in: communication, balancing needs of business and staff, organization and prioritization, data management & interpretation, problem-solving, computer systems (our practice management system), and the ability to both formulate plans and drive results on your own and in conjunction with the leadership team. This is a sister hospital to our founding location in Rye. You will work closely with the Practice manager at this location to support the hospitals together.
• 2+ years of management experience in a veterinary hospital, animal hospital, or medical practice setting preferred.

Responsibilities:

• Oversee day-to-day operations, with a primary focus on hospital growth initiatives, including:
• Maintaining team focus on client growth and retention activities (e.g., health reminder outreach, forward booking, rescheduling canceled appointments, Google reviews and online reputation)
• Collaborate with Marketing Lead and Marketing partner to drive successful Marketing campaigns
• Client service – ensure practice is offering premium, white glove experience to all clients.
• Manage hospital operations in collaboration with Partner Doctors, Medical Director, and Operations Director.
• Scope includes personnel management (e.g., hiring, training, development, performance mgmt. and resolution of staff conflicts), scheduling, inventory management and administrative duties required to run practice.
• Guide and coach team members toward continuous improvement, maintaining a strong commitment to the client experience.
• Demonstrate initiative in balancing the needs of both the business and the staff.

We’re dedicated to your well-being and offer a comprehensive package and professional development opportunities to support your work and home life. These include:

• Medical, dental, vision, and prescription drug benefits for you and eligible dependents
• Paid time off for full-time employees
• 401(k) plan