Veterinary Office Coordinator

American Veterinary Group (AVG); Gainesville (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401k Match

Paid time off

Parental Leave

Job summary

Haile Plantation Animal Clinic is seeking an Office Assistant to support the day-to-day administrative operations of the veterinary hospital and assist the Practice Manager. This role helps maintain efficient clinic operations by providing administrative support, coordinating office activities, managing records and supplies, and assisting team members, clients, and vendors as needed.

The position contributes to a professional, organized, and welcoming environment for employees and clients, with

Qualifications

• High school diploma or equivalent.
• Previous administrative, office support or customer service experience preferred.
• Veterinary clinic experience required.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office technology.
• Ability to work independently while collaborating with the team.

Responsibilities

• Provide administrative support to the Practice Manager and hospital leadership team.
• Assist with scheduling, filing, data entry, records, and more as needed.
• Answer phones, manage correspondence, and route inquiries appropriately.
• Greet and assist clients, visitors, and vendors in a professional manner.
• Maintain office and breakroom supplies and coordinate orders.
• Support onboarding activities for new team members, including preparing materials.
• Assist with payroll, invoicing, reporting, and other administrative processes.
• Coordinate mail, packages, and deliveries.
• Maintain organized employee, vendor, and clinic documentation per policies.
• Assist with clinic events, meetings, and team engagement activities.
• Help keep the office organized, professional, and functional.
• Support special projects and other duties as assigned.

Skills

Administrative experience

Customer service

Organizational skills

Communication skills

Veterinary clinic experience

Education

High school diploma or equivalent

Tools

Microsoft Office

Office technology

Job description

Haile Plantation Animal Clinic is seeking an Office Assistant to support the day-to-day administrative operations of the veterinary hospital and assist the Practice Manager. This role helps maintain efficient clinic operations by providing administrative support, coordinating office activities, managing records and supplies, and assisting team members, clients, and vendors as needed.

The position contributes to a professional, organized, and welcoming environment for employees and clients, with