Veterinary Front Desk Specialist — Caring Client Experience

Rivers Edge; Rock Hill, Northern (SC, KY); Hybrid; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) plan

Job summary

River's Edge Animal Hospital in Rock Hill, SC, is seeking a skilled veterinary receptionist to be the primary client contact and support animal patients. The role blends administrative precision with warmth across a range of interactions, including emotionally sensitive discussions.

You will manage high-volume front desk tasks, appointments, payments, and EMR data entry, coordinating with veterinarians and staff to ensure smooth patient flow and excellent client experience.

Qualifications

• Minimum 1 year of experience as a veterinary receptionist is required.
• Experience with veterinary practice management software; Cornerstone, Avimark, ImproMed, eVetPractice, or ezyVet preferred.
• Knowledge of veterinary medical terminology, vaccination protocols, and basic diagnostic procedures.
• Proficiency in appointment scheduling, multi-line phone management, medical records management, and payment processing.
• Proven customer service skills; ability to manage high-volume client relations with composure and accuracy.
• Strong verbal and written communication skills, including active listening and conflict resolution.
• Comfortable handling animals of varying sizes, breeds, and temperaments, including fearful or reactive patients.

Responsibilities

• Greet and check in clients and patients, verify and update medical records, and confirm appointment details using practice management software.
• Answer and manage a multi-line telephone system, responding to inquiries regarding appointment scheduling, prescription refill requests, vaccination records, and general hospital information.
• Perform client check-out, including processing payments, posting charges, explaining invoices, and scheduling follow-up appointments.
• Communicate medical information, diagnoses, and care instructions accurately and compassionately, including in emotionally sensitive situations such as euthanasia scheduling and end-of-life discussions.
• Maintain accurate electronic medical records (EMR) and ensure timely data entry in the veterinary practice information management system (PIMS).
• Coordinate with veterinarians, veterinary technicians, and support staff to relay client communications, flag urgent cases, and maintain efficient patient flow.
• Maintain cleanliness and organization of the reception area and waiting room to ensure a positive client experience.

Skills

Front desk

Customer service

Phone management

EMR software

Tools

Cornerstone

Avimark

ImproMed

eVetPractice

ezyVet

Job description

River's Edge Animal Hospital in Rock Hill, SC, is seeking a skilled veterinary receptionist to be the primary client contact and support animal patients. The role blends administrative precision with warmth across a range of interactions, including emotionally sensitive discussions.

You will manage high-volume front desk tasks, appointments, payments, and EMR data entry, coordinating with veterinarians and staff to ensure smooth patient flow and excellent client experience.