Urgent Care Veterinary Receptionist

Veterinary Practice Partners; Charlotte (NC); On-site; USD 54,443,000 - 60,174,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) plan

Job summary

Riverbend Veterinary PetCare Hospital in Mountain Island, just 20 minutes from Charlotte, is seeking a skilled veterinary receptionist to be the primary contact for clients and their pets. You will balance administrative precision with warmth in a clinical setting.

Responsibilities include greeting clients, managing appointments and payments, maintaining EMR/PIMS, answering calls, and assisting with end-of-life discussions with sensitivity.

Qualifications

• Minimum 1 year of experience as a veterinary receptionist.
• Experience with veterinary practice management software (Cornerstone, Avimark, ImproMed, eVetPractice, or ezyVet).
• Knowledge of veterinary medical terminology and vaccination protocols.
• Proficiency in appointment scheduling, multi-line phone management, medical records management, and payments.
• Strong customer service and ability to handle high-volume client relations with composure.
• Excellent verbal and written communication; active listening and conflict resolution.
• Comfort with handling animals of varying sizes and temperaments.

Responsibilities

• Greet and check in clients and patients, verify and update medical records, and confirm appointments using management software.
• Answer and manage a multi-line phone system; handle scheduling, refills, and general information requests.
• Process payments, post charges, explain invoices, and schedule follow-ups.
• Communicate medical information compassionately, including euthanasia scheduling and end-of-life discussions.
• Maintain accurate EMR and data entry in the practice management system.
• Coordinate with veterinarians, technicians, and staff to relay messages and manage patient flow.
• Maintain clean, organized reception and waiting areas for a positive client experience.

Skills

Veterinary receptionist experience

High-volume front desk

Customer service

Multi-line phone handling

Verbal & written communication

Empathy under pressure

Tools

Cornerstone

Avimark

ImproMed

eVetPractice

ezyVet

Job description

Totalbond- Riverbend Veterinary PetCare Hospital is seeking a skilled and compassionate veterinary receptionist to serve as the primary point of contact for our clients and their pets. This position plays an integral role in the overall client experience, requiring a professional who can balance administrative precision with genuine warmth across a wide range of interactions — including those of a sensitive or emotionally complex nature.

Qualified candidates will bring demonstrated experience managing high-volume front desk operations, a calm and composed presence under pressure, and a commitment to delivering consistent, high-quality customer service in a clinical setting.

What to Expect

As you join our mission, expect to be supported in your work and home life with:

• A comprehensive benefits package, including medical, dental, and vision insurance
• Paid time off and a 401(k) plan for full-time employees

Salary:

$19.00-$21.00 per hour dependent on skills and experience

Schedule:

Urgent Care hours, Monday and Wednesday 3PM-10PM, Saturdays 10AM-8PM

Responsibilities

• Greetand check in clients and patients, verify and update medical records, and confirm appointment details using practice management software
• Answer and manage a multi-line telephone system, responding to inquiries regarding appointment scheduling, prescription refill requests, vaccination records, and general hospital information
• Perform client check-out, including processing payments, posting charges, explaining invoices, and scheduling follow-up appointments
• Communicate medical information, diagnoses, and care instructions accurately and compassionately, including in emotionally sensitive situations such as euthanasia scheduling and end-of-life discussions
• Maintain accurate electronic medical records (EMR) and ensure timely data entry in the veterinary practice information management system (PIMS)
• Coordinate with veterinarians, veterinary technicians, and support staff to relay client communications, flag urgent cases, and maintain efficient patient flow
• Maintain cleanliness and organization of the reception area and waiting room to ensure a positive client experience

Qualifications

• Minimum 1 year of experience as a veterinary receptionist is required
• Experience with veterinary practice management software; Cornerstone, Avimark, ImproMed, eVetPractice, or ezyVet preferred
• Knowledge of veterinary medical terminology, vaccination protocols, and basic diagnostic procedures
• Proficiency in appointment scheduling, multi-line phone management, medical records management, and payment processing
• Proven customer service skills; ability to manage high-volume client relations with composure and accuracy
• Strong verbal and written communication skills, including active listening and conflict resolution
• Comfortable handling animals of varying sizes, breeds, and temperaments, including fearful or reactive patients

At Riverbend Veterinary PetCare Hospital, we believe every pet deserves compassionate, advanced care in a welcoming and family-focused environment. Conveniently located in Mountain Island, just 20 minutes from Charlotte, our full-service animal hospital is dedicated to keeping your furry companions happy, healthy, and thriving.

From routine wellness visits to advanced medical care, our experienced team proudly serves dogs, cats, and pocket pets throughout Mecklenburg County, Mountain Island, and the greater Charlotte metro area. We treat every pet like family because your pet’s health, comfort, and well-being always come first.

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