Veterans Transition Admin Coordinator

CENTER FOR VETERANS ISSUES INC; Milwaukee (WI); On-site; USD 40,000 - 44,000; Full time

Job summary

Center for Veterans Issues, Inc. (CVI) is seeking an Administrative Program Assistant for the Transition in Place (TIP) Program in Milwaukee, WI.

This full-time role involves providing reliable administrative support, maintaining accurate program records, coordinating meetings, and ensuring a welcoming, organized experience for Veterans pursuing stable housing. You will interact with Case Managers, manage appointments, assist with data entry, and support donors and community relationships.

Qualifications

• Associate degree from a two-year college or technical school, or an equivalent combination of education and relevant experience
• Three to five years of progressively responsible administrative assistant, secretary, or related office experience
• Excellent written and verbal communication skills
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Exceptional organization, time-management, and project-coordination skills
• Ability to manage multiple priorities and complete projects accurately and on time
• Sound judgment and the ability to protect confidential participant and organizational information
• Basic mathematical skills
• Positive, outgoing, and professional approach
• Ability to build respectful relationships with Veterans, coworkers, donors, stakeholders

Responsibilities

• Prepare professional correspondence, reports, memos, and grant-related documents while maintaining accurate program files, contracts, records, and archival materials
• Support daily office operations by ordering supplies, coordinating equipment maintenance, processing mail, maintaining Outlook distribution lists, and ensuring staff have what they need to serve Veterans effectively
• Maintain agency databases and accurately complete participant entries and exits in HMIS
• Coordinate TIP Program calendar, schedule appointments, and assist with weekly meetings, outreach activities, public events, and community engagement
• Prepare meeting agendas, take notes, track assignments, and distribute follow-up communications
• Conduct preliminary interviews, schedule and confirm appointments, prepare meeting spaces, and assist Case Managers with participant follow-up and data entry
• Log donations, maintain donor records, and prepare thank-you letters; support public relations and stakeholder communications
• Perform other duties as assigned by the Director in support of the TIP Program and CVI’s mission

Skills

Communication skills

Organization

Time management

Project coordination

Confidentiality

Multitasking

Relationship building

Education

Associate degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Job description

Center for Veterans Issues, Inc. (CVI) is seeking an Administrative Program Assistant for the Transition in Place (TIP) Program in Milwaukee, WI.

This full-time role involves providing reliable administrative support, maintaining accurate program records, coordinating meetings, and ensuring a welcoming, organized experience for Veterans pursuing stable housing. You will interact with Case Managers, manage appointments, assist with data entry, and support donors and community relationships.