Vet Financial Coordinator – Client Billing & Estimates

Vicar Operating, Inc. dba VCA; Carlsbad (CA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Pet discounts

Flexible schedules

Health, Vision, and Dental Insurance

401K with company match

HSA/FSA options

Paid Holidays

Vacation & Sick time

Job summary

VCA CVS Carlsbad is seeking a Veterinary Financial Coordinator to build financial estimates for veterinary services and serve as the primary liaison between doctors and clients. This role blends financial acumen with strong communication in a fast-paced veterinary setting.

You will collaborate with veterinarians and staff to gather information, present cost options, assist with insurance claims, and ensure clear billing communications.

Qualifications

• Previous experience in a financial coordination or administrative role, preferably in veterinary or healthcare.
• Strong understanding of financial procedures, insurance processing, and client billing.
• Exceptional communication skills, with ability to explain financial information clearly.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Proficiency with financial software and electronic medical records systems.

Responsibilities

• Develop detailed financial estimates for proposed veterinary treatments and procedures.
• Serve as primary contact for financial discussions with clients.
• Facilitate communication between veterinarians, specialists, and clients regarding financial aspects of care.
• Work with veterinary teams to gather information for estimates and present to clients.
• Assist clients with navigating insurance claims and provide documentation.
• Monitor and follow up on balances and financial transactions.

Skills

Financial coordination

Insurance processing

Client billing

Communication skills

Organizational skills

Multitasking

Team collaboration

Tools

Financial software

EMR systems

Job description

VCA CVS Carlsbad is seeking a Veterinary Financial Coordinator to build financial estimates for veterinary services and serve as the primary liaison between doctors and clients. This role blends financial acumen with strong communication in a fast-paced veterinary setting.

You will collaborate with veterinarians and staff to gather information, present cost options, assist with insurance claims, and ensure clear billing communications.