Versatile Legal Admin Assistant: Multi-Practice Support

Staffmark Group; St. Louis (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Staffmark Group's client, a well-established law firm in St. Louis, seeks a Floating Legal Administrative Assistant to support multiple practice areas.

You will manage calendars, draft documents, file electronically in MO and IL, and coordinate travel, deadlines, and transcription. Ideal candidates have 1+ year in a law firm and proficiency with MS Office and Adobe; paralegal certificate candidates welcome with experience.

Qualifications

• 1+ years of legal administrative assistant experience in a law firm.
• Experience supporting litigation or estate planning is highly desirable.
• Proficiency with Word, Excel, PowerPoint, and Adobe.
• Experience with legal document management systems and time-entry software.
• Strong organizational and time-management skills with the ability to meet deadlines.
• Excellent attention to detail and proofreading skills.
• Effective written and verbal communication.
• Ability to manage a high volume of priorities with discretion.
• Recent paralegal certificate graduates may be considered with at least one year of legal administrative experience.

Responsibilities

• Provide administrative support to attorneys across multiple practice areas.
• Help manage attorney workflow, deadlines, priorities, and day-to-day administrative needs.
• Coordinate calendars, meetings, travel arrangements, time entry, and transcription.
• Handle electronic court filings in Missouri and Illinois.
• Maintain case and matter files within the firm's document management system.
• Draft, edit, format, and proofread legal documents, correspondence, and other materials.
• Assist attorneys and paralegals with additional administrative projects and assignments as needed.
• Manage multiple priorities while maintaining a high level of accuracy, organization, and responsiveness.

Skills

Legal administrative experience

Organization & time management

Attention to detail

Written & verbal communication

Discretion & confidentiality

Adaptability

Education

Paralegal certificate

Tools

Microsoft Office

Adobe

Job description

Staffmark Group's client, a well-established law firm in St. Louis, seeks a Floating Legal Administrative Assistant to support multiple practice areas.

You will manage calendars, draft documents, file electronically in MO and IL, and coordinate travel, deadlines, and transcription. Ideal candidates have 1+ year in a law firm and proficiency with MS Office and Adobe; paralegal certificate candidates welcome with experience.