Legal Administrative Assistant

Employee Workplace; St. Louis (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Employee Workplace in St. Louis, MO, seeks a Floating Legal Administrative Assistant to provide administrative support across multiple practice areas, including corporate, construction, labor & employment, and trusts & estates.

This role offers variety in a fast-paced law firm environment, requiring adaptability to shifting attorney and practice group needs, calendars, travel, and court filings in Missouri and Illinois.

Qualifications

• 1+ years of legal administrative assistant experience in a law firm.
• Experience supporting litigation, estate planning, or similar practice areas is desirable.
• Proficiency with MS Office (Word, Excel, PowerPoint) and Adobe.
• Experience with legal document management systems and time-entry software preferred.
• Strong organizational and time-management skills with ability to meet deadlines.

Responsibilities

• Provide administrative support to attorneys across multiple practice areas.
• Help manage attorney workflow, deadlines, priorities and day-to-day needs.
• Coordinate calendars, meetings, travel, time entry, and transcription.
• Handle electronic court filings in Missouri and Illinois.
• Maintain case and matter files in the document management system.
• Draft, edit, format and proofread legal documents and correspondence.
• Assist attorneys and paralegals with additional administrative projects.
• Manage multiple priorities with high accuracy and responsiveness.

Skills

Legal admin experience

MS Office

Adobe

Time-entry software

Education

Paralegal certificate

Tools

Legal document management systems

Document management software

Microsoft Office suite

Job description

A well-established law firm is seeking a Floating Legal Administrative Assistant to join its St. Louis office. This position will provide administrative support across several practice areas, including corporate, construction, labor & employment, and trusts & estates.

This is a great opportunity for someone who enjoys variety, works well in a fast-paced professional environment, and can confidently adapt to the needs of multiple attorneys and practice groups.

Responsibilities

• Provide administrative support to attorneys across multiple practice areas.
• Help manage attorney workflow, deadlines, priorities, and day-to-day administrative needs.
• Coordinate calendars, meetings, travel arrangements, time entry, and transcription.
• Handle electronic court filings in Missouri and Illinois.
• Maintain case and matter files within the firm’s document management system.
• Draft, edit, format, and proofread legal documents, correspondence, and other materials.
• Assist attorneys and paralegals with additional administrative projects and assignments as needed.
• Manage multiple priorities while maintaining a high level of accuracy, organization, and responsiveness.

Qualifications

• 1+ years of legal administrative assistant experience within a law firm environment preferred.
• Experience supporting litigation, estate planning, or similar legal practice areas is highly desirable.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint, as well as Adobe.
• Experience with legal document management systems and time-entry software preferred.
• Strong organizational and time-management skills with the ability to meet deadlines in a fast-paced environment.
• Excellent attention to detail and strong proofreading skills.
• Effective written and verbal communication skills.
• Ability to be resourceful, flexible, and efficient while managing a high volume of priorities.
• Strong professionalism, discretion, and ability to handle confidential information.
• Recent paralegal certificate graduates may also be considered with at least one year of legal administrative experience.