Versatile Legal Admin Assistant (Floater) | Sched. & Docs

CROWLEY FLECK PLLP; Billings (MT); On-site; USD 38,000 - 52,000; Full time

Job summary

Crowley Fleck PLLP in Billings, Montana, is seeking a full-time Legal Administrative Assistant - Floater to provide interim coverage and support to Legal Administrative Assistants and attorneys across practice areas.

This role handles overflow work, opens and closes case files, maintains physical and electronic records, schedules meetings and depositions, and assists with time entry and travel arrangements.

Qualifications

• High school diploma or equivalent.
• Minimum of one year of experience in an administrative role.
• Proficient in Microsoft Office Suite, Adobe, and other similar software.
• Must be able to read, comprehend, and follow written and verbal instructions.

Responsibilities

• Provides overflow support to Legal Administrative Assistants as needed.
• Supports attorneys during absences.
• Communicates professionally with courts, clients, opposing counsel, and other parties via phone, email, and in person.
• Maintains physical and electronic case files.
• Opens and closes case files in accordance with firm procedures.
• Retrieves information as requested from records, email, files, and other related documents; prepares written summaries of data when needed.
• Prepares, formats, proofs, and files legal documents, contracts, briefs, motions, and pleading as assigned.
• Schedules meetings, conferences, and depositions.
• Maintains attorneys’ calendars with appointments, court appearances, and other deadlines as requested.
• Assists attorneys with time entry, travel arrangements, and expense reimbursements as needed.
• Performs general administrative tasks such as copying, scanning, filing, and data entry.
• Utilizes technology to create, edit, format, organize, redact, Bates stamp, and securely manage documents.
• Learns and adapts to new software tools, processes, and operational procedures.
• Responds to and resolves administrative inquiries and questions.
• Performs other related duties as assigned.

Skills

Customer service

Confidentiality

Team collaboration

Adaptability to technology

Attention to detail

Planning & organizing

Time management

Flexibility

Multi-office teamwork

Communication & editing

Verbal communication

Accountability

Education

High school diploma or equivalent

Tools

Microsoft Office

Adobe

Job description

Crowley Fleck PLLP in Billings, Montana, is seeking a full-time Legal Administrative Assistant - Floater to provide interim coverage and support to Legal Administrative Assistants and attorneys across practice areas.

This role handles overflow work, opens and closes case files, maintains physical and electronic records, schedules meetings and depositions, and assists with time entry and travel arrangements.