Venue Sourcing Coordinator

Firstagency; New York (NY); Remote; USD 65,000 - 75,000; Full time

Job summary

FIRST is a global brand experience agency looking for a Venue Sourcing Coordinator in the New York area. The ideal candidate will manage venue sourcing for events, ensuring exceptional service through strategic planning and negotiation. With demanding yet rewarding responsibilities, this role offers opportunities for professional growth and benefits that support personal well-being.

Benefits

Medical, Dental & Vision Insurance

401 (k) Plan

Flexible Spending Accounts Options

Employee Assistance Program

Wellness Stipend

Life and Disability Coverages

Complimentary access to wellness resources

Discretionary Bonus Structure

Global Opportunities across multiple countries

Qualifications

• 1-3+ years of experience in venue sourcing or meeting planning.
• Proficient with Cvent eRFP and budgeting modules preferred.
• Strong oral and written communication skills.

Responsibilities

• Manage the venue sourcing process for various events.
• Negotiate contracts and ensure accuracy of agreements.
• Conduct site visits and assist onsite at events.

Skills

Negotiation

Communication

Problem Solving

Project Management

Education

Bachelors Degree

Tools

Cvent

Microsoft Office

Job description

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer.

Learn more at www.firstagency.com

Location: Remote, but must reside in the New York Metropolitan area

What You Would Get To Do:

In this capacity, the ideal candidate would represent the FIRST brand embedded within a Solutions account for a Professional Services company. FIRST Solutions is the proprietary strategic meetings management model offered by FIRST, which embeds specialist talent into organizations to provide Content, Creative, Digital Technology, Management & Delivery, and Data & Insights. The Venue Sourcing Coordinator will consistently deliver exceptional service to our clients through excellent meetings management. This position is an integral part of our Venue Sourcing team and will be responsible for managing the venue sourcing process for various events.

Your Contributions

• Provide site selection services for meetings and events
• Review venue contracts and client addendums for accuracy and negotiate where applicable
• Develop and submit RFP’s (Request for Proposals) via Cvent
• Negotiate space, rates, costs, concessions and terms of contract agreements
• Provide and track cost savings for the client
• Be proactive with ideas and creative solutions
• Consolidate information to fulfill client reporting requirements
• Ensure CVENT is kept up to date
• Conduct site visits and assist onsite at events as required
• Attend industry events during and after work hours as necessary
• Cultivate and maintain relationships external clients and suppliers
• Contribute to the creation and deepening of a knowledge bank of venues, hotels, destinations, and services that ensures the FIRST team are providing expert advice and recommendations to clients

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST.

• 1-3+ years’ of experience including entry level venue sourcing, meeting planning and supporting a team
• Bachelors Degree Preferred
• Working knowledge of Cvent eRFP and budgeting modules preferred
• Proficient with Microsoft Office including Excel and PowerPoint
• Experience negotiating contracts is a plus
• Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors, and suppliers
• Strong oral and written communication skills
• Creative problem solver, resourceful, and a team player
• Ability to manage multiple projects simultaneously, prioritize heavy workloads and maintain attention to detail

At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth:

• Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
• 401 (k)
• Five Flexible Spending Accounts Options
• Employee Assistance Program (EAP)
• Life, Disability & Pet Coverages
• Wellness Stipend
• Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
• Aura Identity Theft Protection
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

United States Residents: The base pay for this position ranges from $65,000 to $75,000. This role is also eligible for an annual discretionary bonus.

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.