Venue Logistics Manager - Audio Visual, Event Technology

pinnaclelive; Dallas (TX); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

401k match

Paid time off & holidays

Health, vision, dental insurance

Job summary

Pinnacle Live is seeking a Venue Logistics Manager at the Hilton Anatole in Dallas, TX. You will lead pre-planning, logistics, resource allocation, budgeting, and site management for large-scale events, and may fill Show Operator roles when needed.

You will collaborate with venue teams and production resources, train technicians, source labor, and create detailed production schedules while optimizing in-house resources to control costs.

Qualifications

• Bachelor's Degree or industry-equivalent experience.
• 3 years of Technical Production experience.
• Ability to interpret floor plans and 3D drawings.
• Vectorworks proficiency preferred.

Responsibilities

• Plan and execute production-level events per Pinnacle Live standards.
• Serve as on-site planning contact for event execution.
• Identify and train Event Services Technicians and Senior Technicians for show operations.
• Maintain relationships with labor brokers and subrental vendors.
• Create detailed production schedules and cadence of deliverables.
• Assist in obtaining quotes from sub-rental vendors.
• Prepare and implement project budgets including pre-event estimates and post-event actuals.
• Source equipment and staffing with a focus on in-house resources to reduce costs.
• Generate CAD files to demonstrate production scale (staging, lighting, projection, audio).
• Calculate power consumption and coordinate with Power Services.
• Assist with Rigging Services requests on events.
• Manage in-house and contractor labor for large productions.

Skills

Project management

Signal flow knowledge

Troubleshooting

Customer service

Leadership

Education

Bachelor's Degree or equiv in related field

3 years technical production experience

Ability to read floor plans and 3D drawings

Tools

Vectorworks

AutoCAD

Clickup

Monday.com

Asana

Job description

Venue Logistics Manager

Join our team at theHilton AnatoleinDallas, TX—a premier destination for unforgettable meetings, events, and guest experiences.

Company Overview

Pinnacle Live is a premium, in-house AV and event production company operating at premier hotels and resorts across North America. We exist to Elevate Experiences — combining cutting-edge production with a deeply human touch, holding ourselves to a standard where exceptional is the baseline. We're guided by three core values: Excellence is our attitude. Innovation is our mindset. Our people make the difference. If you show up prepared, take ownership of your craft, and want to grow alongside a team that holds itself to high standards, we'd love to meet you.

Pinnacle Live is an equal opportunity employer committed to building a diverse, equitable, and inclusive workplace where every team member can thrive.

Job Summary

Located at the Hilton Anatole, the Venue Logistics Manager leads the pre-planning, logistics, resource allocation, accounting, and the onsite management of large-scale and production-level events at the venue. The Venue Logistics Manager may also fill Show Operator positions. As an embedded Production Services team member, the Venue Logistics Manager may be called upon to work on production-level events outside of the venue when their services are not required at the venue, with their salary being allocated to that department for the duration of the project.

Essential Functions

• Collaborate with the venue team and relevant corporate level production resources to plan and execute production-level events in accordance with Pinnacle Live’s production standards
• Serve as the on-site point of contact for project planning, production site visits and event execution
• Identify and train Event Services Technicians and Senior Event Services Technicians so that they can serve as competent show operators on production-level events
• Identify and maintain relationships with local labor brokers and subrental vendors to maintain Pinnacle Live’s access to partners that can assist with production-level event execution
• Create detailed production schedules and define cadence of deliverables for each project
• Assist in obtaining quotes from qualified sub-rental vendors as necessary
• Prepare and implement a project budget including pre-event estimates and post-event actuals
• Function as a production subject matter expert
• Source appropriate equipment and staffing levels for production-level events with a focus on utilizing in-house resources whenever possible to reduce costs
• Translate client requests into holistic production visions and identify opportunities to capture additional revenue in the sales process
• Generate CAD files as needed for projects to demonstrate the accurate scale of production elements including, but not limited to, staging, lighting, projection, audio, and cable pathing
• Calculate power consumption of production components to ensuring adequate power, coordinating with the Power Services department as necessary to engage additional resources
• Assist with Rigging Services requests on production-level events
• Manage in-house, third-party, and/or union laborers to set, operate, and strike large productions
• Perform other related duties as assigned

Required Skills & Knowledge

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skill, and/or ability required.

• Strong written and verbal skills necessary to complete assigned tasks and excellent project management skills a must
• Excellent understanding of signalflow and technical troubleshooting skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and critical thinking skills
• Strong understanding of basic electrical theory and principals
• Strong understanding of basic Rigging standards and practices
• Strong supervisory and leadership skills
• Ability to prioritize tasks and to delegate when appropriate
• Demonstrated proficiency with Microsoft Office Suite
• Ability to execute productions that are more complex in nature in which judgment and initiative are required in resolving problems and making recommendations
• Demonstrated proficiency with CAD software (Vectorworks, AutoCAD, etc.)
• Demonstrated proficiency with industry standard project management software (Clickup, Monday.com, Asana, etc.)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience

• Bachelor's Degree in related field or industry experience equivalency
• Three (3) years of Technical Production experience
• Ability to interpret floor plans and three-dimension drawings
• Vectorworks proficiency preferred

Travel

Up to 10% travel required

Benefits

• Generous time off with PTO, holidays and sick/personal days
• 401k with a contribution match
• Insurances; health, vision, dental and more

Pinnacle Live is an E-verify and Equal Employment Opportunity Employer

Pinnacle Live is committed to welcoming, valuing, and supporting every person and their unique contributions. We are actively working to foster an environment where diversity, equity, inclusion, belonging, and mutual respect thrive. We recognize that diversity is intersectional, and that actively valuing diversity demands that we continually strive to establish a welcoming atmosphere for all.

Pinnacle Live welcomes, openly acknowledges, empowers, and celebrates the diversity of all our team members, clients, and partners, and affirms the identities and experiences of all our members. We strive to create an environment where we actively embrace all forms of diversity.