Sales Coordinator - Audio Visual, Event Technology

Pinnacle Live, LLC; Dallas (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Generous PTO

401k match

Health and vision insurance

Job summary

Pinnacle Live is seeking a Sales Coordinator at the Hilton Anatole in Dallas, TX to assist the Venue Director and Sales Director in driving sales efforts. You will help move leads through the funnel and generate scopes of work for assigned leads, coordinating with in-venue teams.

Responsibilities include preparing quotes, contracts, and proposals, and using our proprietary sales process for prequalification, pricing, and follow-up, while building strong relationships with hotel teams and

Qualifications

• Minimum 2 years in a customer service facing role; hotel/sales experience preferred.
• CRM proficiency; ability to generate insights into sales activity.
• Production/staging and décor experience preferred.

Responsibilities

• Assist Sales Leader with sales support and hotel sales team liaison.
• Generate and revise scope of work, quotes, proposals, and contracts.
• Follow company sales process including prequalification, quotes, and follow-up.
• Develop understanding of Pinnacle Live products and offerings.

Skills

Communication skills

Project management

Time management

Customer service

Multitasking

Tools

CRM platforms

Job description

Sales Coordinator

Join our team at theHilton AnatoleinDallas, TX—a premier destination for unforgettable meetings, events, and guest experiences.

Company Overview

Pinnacle Live is a premium, in-house AV and event production company operating at premier hotels and resorts across North America. We exist to Elevate Experiences — combining cutting-edge production with a deeply human touch, holding ourselves to a standard where exceptional is the baseline. We're guided by three core values: Excellence is our attitude. Innovation is our mindset. Our people make the difference. If you show up prepared, take ownership of your craft, and want to grow alongside a team that holds itself to high standards, we'd love to meet you.

Pinnacle Live is an equal opportunity employer committed to building a diverse, equitable, and inclusive workplace where every team member can thrive.

Job Summary

The Sales Coordinator will assist the Venue Director and/or Sales Director in driving the sales efforts of their assigned venue. This position will assist the front-line sales leaders for the venue and will be responsible for generating assigned Scopes of Work (SOW) for their assigned leads. The Sales Coordinator will be tasked to move leads through their respective sales funnel using our Company’s proprietary sales process, focusing on connection, prequalification, solutions, and more.

Essential Functions

• Assist Sales Leader with providing sales subject matter expertise and ambassador for the designated hotel sales team.
• Generate and revise scope of work, quotes, proposals and contracts based on the needs of venue leads requiring AV products and services.
• Utilize the Company’s proprietary sales process as directed by Customer Experience and/or Venue Leadership, including the prequalification of leads, quote generation, timely contract confirmations, pricing and service negotiations, follow‑up, and more.
• Build a deep knowledge of Pinnacle Live’s products and offerings; display a passion for learning and understanding new technologies.
• Provide hotel leads with necessary resources, i.e., layouts, renderings and visuals, product suggestions, etc.
• Enter all pertinent client information into Pinnacle Live’s CRM platform and develop and drive an individual sales strategy that includes individual and team funnel, and sales activity reporting.
• Communicate and collaborate effectively with the In‑Venue Sales Leadership team and Pinnacle Live Leadership.
• Focus on building outstanding relationships, lines of communication, and trust within the hotel sales team and Pinnacle Live internal teams.
• Represent Pinnacle Live and hotel venue during any assigned planning meetings, pre‑convention and debrief meetings.
• Deliver “Gold Standard” customer experiences throughout the sales process, event execution, and post‑event follow‑up.
• Manage accurate and timely billing of events and clients.
• Perform other duties as assigned.

Education & Experience

• Minimum of two (2) years of experience in a customer service facing role; prior Sales experience in the Hospitality Industry preferred
• Proficiency in CRM platforms, ability to generate high‑quality insights into sales activity and progress
• Production and Staging experience are preferred
• Scenic and Décor experience is preferred

Required Skills & Knowledge

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skill, and/or ability required.

• Highly skilled communicator; exceptional interpersonal and relationship‑building skills
• Highly skilled at project management; proven success working in a fast‑paced environment
• Problem solver mindset: ability to remove obstacles for clients through strong organizational skills
• Highly skilled customer service mindset: willing to go above and beyond for Pinnacle Live clients
• Very strong time‑management skills with the ability to work on multiple projects at a time effectively
• Strong business communication, presentation, and writing skills with a heavy focus on managing multiple communication platforms effectively
• Exceptional relationship builder, internally and externally

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits

• Generous time off with PTO, holidays and sick/personal days
• 401k with a contribution match
• Insurances; health, vision, dental and more

Pinnacle Live is an E‑verify and Equal Employment Opportunity Employer

Pinnacle Live is committed to welcoming, valuing, and supporting every person and their unique contributions. We are actively working to foster an environment where diversity, equity, inclusion, belonging, and mutual respect thrive. We recognize that diversity is intersectional, and that actively valuing diversity demands that we continually strive to establish a welcoming atmosphere for all.

Pinnacle Live welcomes, openly acknowledges, empowers, and celebrates the diversity of all our team members, clients, and partners, and affirms the identities and experiences of all our members. We strive to create an environment where we actively embrace all forms of diversity.