Venue Event Project Lead

Encore Global; San Francisco, Northern (CA, KY); Hybrid; USD 40,000 - 54,000; Full time

Job summary

Encore Global is seeking a Project Coordinator, Venues to plan and execute events, from small gatherings to portions of larger conferences. You will work with sales and operations to deliver profitable, on-site event experiences across venues, reporting to a Venue Operations lead.

Responsibilities include planning, client communication and post-event admin. The role requires 3+ years in event tech or broadcast, strong communication, and logistics expertise.

Qualifications

• High School Diploma required.
• 3+ years tech experience in event technology or broadcast.
• 2+ years administrative and customer service experience preferred.
• Strong written and oral communication skills.
• Ability to read technical diagrams preferred.
• Operational logistics experience.
• Works well under pressure.

Responsibilities

• Prepare and communicate production schedules, labor needs, scope and responsibilities to crew, vendors and venue.
• Attend client meetings, maintain show files and address client questions and issues.
• Review sales docs to ensure equipment and positions meet client needs.
• Communicate on-site changes including billing and schedules to crew and clients.
• Mentor team members on event execution and best practices.
• Support post-event tasks including timesheets, invoices and reporting.
• Identify training opportunities with venue operations leaders.

Skills

Tech experience

Administrative

Communication

Multitasking

Reading diagrams

Operational logistics

Pressure handling

Education

High School Diploma

Tools

MS Office

Job description

Encore Global is seeking a Project Coordinator, Venues to plan and execute events, from small gatherings to portions of larger conferences. You will work with sales and operations to deliver profitable, on-site event experiences across venues, reporting to a Venue Operations lead.

Responsibilities include planning, client communication and post-event admin. The role requires 3+ years in event tech or broadcast, strong communication, and logistics expertise.