Vendor Specialist/Coordinator

CBRE Group, Inc.; Lebanon (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

CBRE Group, Inc. is seeking a Vendor Specialist/Coordinator to support life sciences sites by managing contractor records, ensuring compliance, and assisting with purchasing and financial reviews.

You will collaborate with site operations, vendors, and internal stakeholders in a fast-paced environment that emphasizes accuracy, cost control, and operational excellence. Ideal candidates have 4-5 years of related experience, strong Microsoft Office skills, and the ability to maintain budgets while

Qualifications

• 4-5 years of related experience, or an equivalent combination of education and experience.
• Proven ability to manage vendor records, budgets, and purchasing workflows.
• Strong organizational skills with attention to detail and accuracy.

Responsibilities

• Review and maintain contractor records, status updates, certifications, and compliance documentation in vendor management systems.
• Conduct routine financial reviews and audits to support budget tracking and cost control.
• Analyze vendor-related expenditures and identify opportunities for process improvements and cost efficiencies.
• Support purchasing activities by creating, tracking, and managing purchase orders per procedures.
• Partner with site operations teams to facilitate smooth day-to-day vendor coordination and support client needs.
• Confirm that work is complete and client space is in prime working condition.
• Apply standard procedures to accomplish complex assignments and provide innovative solutions.

Skills

Vendor management

Budget tracking

Financial coordination

Microsoft Office

Education

High School Diploma, GED, or trade school diploma

Tools

Microsoft Excel

Procurement systems

Job description

About the Role:

Join CBRE and play a key role in supporting a world-class life sciences client where operational excellence, compliance, and collaboration are critical to success. As a Vendor Specialist/Coordinator, you will serve as an important link between site operations, vendors, and internal stakeholders, helping to ensure contractor management processes run smoothly while supporting the financial and procurement functions that keep the facility operating efficiently. This Monday through Friday day-shift opportunity offers the chance to work in a dynamic, fast-paced environment that directly supports scientific innovation and critical business operations.

In this role, you will review contractor status and compliance within company systems, assist with purchasing activities, support invoice receiving and processing, and perform financial reviews to help maintain budget accuracy and vendor accountability. The ideal candidate is highly organized, detail-oriented, and enjoys working across multiple functions while contributing to a collaborative team environment. If you are looking for an opportunity to expand your expertise in vendor management, financial coordination, and site operations within the life sciences industry, this role offers outstanding professional growth and exposure.

What You'll Do:

• Review and maintain contractor records, status updates, certifications, and compliance documentation within vendor management systems.
• Conduct routine financial reviews and audits to support budget tracking, cost control, and operational reporting.
• Analyze vendor-related expenditures and assist with identifying opportunities for process improvements and cost efficiencies.
• Support purchasing activities by creating, tracking, and managing purchase orders in accordance with established procedures.
• Partner with site operations teams to facilitate smooth day-to-day vendor coordination and support critical business needs.
• Confirm that work is complete, equipment is fully functional and client space is in prime working condition.
• Apply in-depth knowledge of standard principles and techniques/procedures to accomplish complex assignments and provide innovative solutions.

What You'll Need:

• High School Diploma, GED, or trade school diploma with 4-5 years of job-related experience. In lieu of a diploma, a combination of experience and education will be considered. Certifications/licenses as may be required by local or state jurisdictions.
• Meet the physical requirements of this role including stooping, standing, walking, climbing stairs/ladders, and the ability to lift/carry heavy loads of 50 lbs. or more.
• Ability to exercise judgment based on the analysis of multiple sources of information.
• Willingness to take a new perspective on existing solutions.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

These updates reflect our commitment to clarity, inclusivity, and a consistent candidate experience across all postings.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.