LIS: Sr Instrument Coordinator

CBRE Group, Inc.; Indianapolis (IN); On-site; USD 60,000 - 90,000; Full time

Job summary

CBRE Group, Inc. is seeking a Lab Instrument Services Senior Instrument Coordinator to support a life sciences client. The role focuses on keeping laboratory instruments operational, compliant, and available for critical research activities, with a Monday–Friday day shift.

You will coordinate PMs, manage vendors, track service performance, and help maintain equipment reliability while collaborating with lab teams and facilities groups to minimize downtime and support research outcomes.

Qualifications

• High School Diploma or GED with 2-3 years of job-related experience.
• Intermediate problem-solving skills with the ability to review and select solutions without supervision.
• Ability to explain detailed and complicated information within the team clearly and concisely.
• Advanced knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and mathematical aptitude.

Responsibilities

• Coordinate PM activities to maximize instrument uptime and compliance.
• Serve as the primary contact for multiple laboratory groups and vendors.
• Track third-party maintenance activities and verify service completion.
• Conduct quarterly inventories of laboratory instruments and maintain asset records.
• Monitor maintenance schedules and ensure documentation of all work.
• Assist in audits and review documentation for inspections.

Skills

Problem solving

Communication

Organizational skills

Math skills

MS Office

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About the Role:

Join CBRE as a Lab Instrument Services Senior Instrument Coordinator and play a vital role in supporting a leading life sciences client where innovation, research, and operational excellence drive meaningful discoveries. In this position, you will serve as a key liaison between laboratory teams, service providers, and internal stakeholders, ensuring laboratory instruments remain operational, compliant, and available to support critical scientific work. Working a Monday through Friday day shift schedule, you will enjoy a consistent work week while contributing to an environment at the forefront of scientific advancement.

This is an exciting opportunity for a detail-oriented professional who thrives in a fast-paced laboratory setting and enjoys coordinating complex instrument service activities. You will help streamline maintenance schedules, manage vendor relationships, track service performance, and support the overall reliability of laboratory operations. If you are passionate about delivering exceptional customer service, driving operational efficiency, and supporting research that impacts lives around the world, CBRE offers a collaborative culture, career development opportunities, and the chance to make a meaningful impact every day.

What You'll Do:

• Coordinate and schedule preventive maintenance (PM) activities for all laboratory instruments within the assigned scope to ensure maximum uptime, compliance, and operational efficiency.
• Serve as the primary point of contact for multiple laboratory groups, building strong relationships and ensuring a high level of customer service.
• Manage and track third-party vendor maintenance activities, including scheduling, site access coordination, and service completion verification.
• Conduct quarterly laboratory instrument inventories to maintain accurate asset records and support compliance initiatives.
• Monitor instrument maintenance schedules and service records to ensure all work is completed on time and properly documented.
• Follow up with vendors on open service requests, corrective maintenance activities, quotations, and service reports to ensure timely resolution.
• Partner with laboratory personnel, facilities teams, and service providers to minimize equipment downtime and support critical research activities.
• Act as the first point of contact for all third-party contractors. Ensure that they have a valid EHS and GMP induction, a thorough risk assessment, and an official method statement and permit before work begins.
• Ensure customer requirements are met based on a review of GxP pipette or similar instrument certificates and test records provided by the third-party service providers.
• Perform daily equipment preparation and setup.
• Prepare quality control standards and perform checks on instruments. Replenish solvents used with laboratory equipment, as needed.
• Assist in audit preparation and review documentation for inspection and audit purposes.
• Prepare the mobile-phase solutions used in conjunction with experiments conducted on laboratory equipment.
• Oversee training department personnel for the review of GxP pipette or similar certificates and test reports.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.
• Verify that invoices are processed for payment to a third party for pipettes.

What You'll Need:

• High School Diploma or GED with 2-3 years of job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

These updates reflect our commitment to clarity, inclusivity, and a consistent candidate experience across all postings.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.