Facilities Coordinator

Checksammy; Addison, Northern (TX, KY); On-site; USD 25,000 - 28,000; Full time

Job summary

Checksammy is seeking a Facilities Coordinator for an onsite role in Addison, TX to serve as the main liaison between clients, internal teams, vendors, and project stakeholders.

You will manage facility and service projects, provide timely follow-up, coordinate resources, track progress, and ensure work meets client expectations.

The role emphasizes proactive communication, meticulous records, and ability to juggle multiple priorities to deliver on schedule.

Qualifications

• Experience coordinating facility services and client projects.
• Strong communication and follow-up with clients.
• Ability to manage multiple projects and priorities.
• Attention to accuracy in records and schedules.

Responsibilities

• Serve as the primary point of contact for clients regarding facility services and projects.
• Provide regular project updates and address client questions.
• Coordinate projects from initial request through completion, including timelines and deliverables.
• Schedule and coordinate contractors and vendors.
• Monitor progress and communicate delays or issues to clients and management.
• Maintain records of communications, status, and schedules.
• Prioritize multiple requests and meet deadlines.
• Obtain project details and necessary approvals before work begins.
• Work with clients and vendors to resolve service issues.
• Follow up on open requests and completed projects.
• Build positive client relationships through responsive communication.

Skills

Client communication

Project coordination

Vendor coordination

Facilities management

Tools

MS Office

Job description

The Facilities Coordinator serves as a key point of contact between clients, internal teams, vendors, and project stakeholders. This role focuses on maintaining strong client relationships, providing timely follow-up, coordinating facility and service projects, and ensuring work is completed efficiently and to client expectations.

Job is fully onsite in Addison, TX. Rate of pay is between $18-20/hour based on experience.

What you’ll do

• Serve as the primary point of contact for clients regarding facility services, maintenance requests, projects, and ongoing work.
• Communicate with clients regularly to provide project updates, address questions, and ensure expectations are clearly understood.
• Follow up with clients after service requests, project completion, and issue resolution to confirm satisfaction and identify any additional needs.
• Coordinate projects from initial client request through completion, ensuring timelines, deliverables, and responsibilities are clearly communicated.
• Schedule and coordinate contractors, vendors, technicians, and internal resources to support successful project execution.
• Monitor project progress and proactively communicate delays, changes, or potential issues to clients and management.
• Maintain accurate records of client communications, project status, work orders, schedules, and follow-up activities.
• Manage multiple client requests and projects simultaneously while prioritizing urgent issues and meeting deadlines.
• Obtain project details, confirm scope of work, and coordinate necessary approvals before work begins.
• Work closely with clients and vendors to resolve service issues and ensure timely completion of outstanding items.
• Conduct consistent follow-ups on open requests, pending proposals, scheduled work, and completed projects.
• Build and maintain positive client relationships through professional, responsive, and solutions-oriented communication.
• Coordinate meetings, site visits, inspections, and project walkthroughs as needed.
• Assist with project documentation, estimates, invoices, purchase orders, and other administrative requirements.
• Identify opportunities to improve client service, project communication, and overall workflow.
• Escalate client concerns or project issues appropriately and work toward timely resolution.