Facilities Coordinator

CheckSammy Inc.; Addison (TX); On-site; USD 25,000 - 28,000; Full time

Job summary

CheckSammy Inc. is seeking a Facilities Coordinator to serve as the primary liaison between clients, internal teams, vendors, and project stakeholders.

This onsite role in Addison, TX focuses on maintaining strong client relationships, timely follow-ups, and coordinating facility and service projects to meet client expectations. The position requires coordinating multiple projects, scheduling contractors, and ensuring accurate documentation and communication throughout the project lifecycle.

Qualifications

• Scheduling and time management skills required.
• Proven ability to track projects and document progress.
• Strong problem-solving and issue-resolution abilities.
• Excellent organizational skills and multitasking capability.
• Professional written and verbal communication required.
• Attention to detail in client communications and records.

Responsibilities

• Serve as primary contact for clients regarding facility services and projects.
• Provide regular project updates and address client questions.
• Follow up on service requests and after-action reviews to ensure satisfaction.
• Coordinate projects from initial request through completion with clear timelines.
• Schedule contractors, vendors, technicians, and internal resources.
• Monitor progress and communicate delays or issues to clients and management.
• Maintain accurate records of communications, work orders, and schedules.
• Handle multiple client requests while prioritizing urgent needs and deadlines.
• Obtain project details, confirm scope, and secure necessary approvals.
• Collaborate with clients and vendors to resolve issues and ensure timely completion.

Skills

Scheduling

Time management

Project tracking

Documentation

Problem solving

Communication

Attention to detail

Job description

Description

The Facilities Coordinator serves as a key point of contact between clients, internal teams, vendors, and project stakeholders. This role focuses on maintaining strong client relationships, providing timely follow-up, coordinating facility and service projects, and ensuring work is completed efficiently and to client expectations.

Job is fully onsite in Addison, TX. Rate of pay is between $18-20/hour based on experience.

What you'll do

• Serve as the primary point of contact for clients regarding facility services, maintenance requests, projects, and ongoing work.
• Communicate with clients regularly to provide project updates, address questions, and ensure expectations are clearly understood.
• Follow up with clients after service requests, project completion, and issue resolution to confirm satisfaction and identify any additional needs.
• Coordinate projects from initial client request through completion, ensuring timelines, deliverables, and responsibilities are clearly communicated.
• Schedule and coordinate contractors, vendors, technicians, and internal resources to support successful project execution.
• Monitor project progress and proactively communicate delays, changes, or potential issues to clients and management.
• Maintain accurate records of client communications, project status, work orders, schedules, and follow-up activities.
• Manage multiple client requests and projects simultaneously while prioritizing urgent issues and meeting deadlines.
• Obtain project details, confirm scope of work, and coordinate necessary approvals before work begins.
• Work closely with clients and vendors to resolve service issues and ensure timely completion of outstanding items.
• Conduct consistent follow-ups on open requests, pending proposals, scheduled work, and completed projects.
• Build and maintain positive client relationships through professional, responsive, and solutions-oriented communication.
• Coordinate meetings, site visits, inspections, and project walkthroughs as needed.
• Assist with project documentation, estimates, invoices, purchase orders, and other administrative requirements.
• Identify opportunities to improve client service, project communication, and overall workflow.
• Escalate client concerns or project issues appropriately and work toward timely resolution.

Requirements

What We're Looking for

• Scheduling & Time Management
• Project Tracking & Documentation
• Problem Solving & Issue Resolution
• Organization & Multitasking
• Professional Written and Verbal Communication
• Attention to Detail