Vendor Registration Coordinator

Hard Rock International; Town of Florida, Northern (NY, KY); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Benefits package

Job summary

Hard Rock International is seeking a Vendor Registration Coordinator to support the processing of vendor registrations for multiple entities. The role involves coordinating applications, maintaining accurate vendor data, and ensuring compliance with applicable policies and regulatory requirements.

Responsibilities include managing documentation, communicating with management, and meeting reporting deadlines while providing professional service to suppliers and colleagues.

Qualifications

• High school diploma or GED required.
• Vendor-related experience or equivalent combination is a plus.
• Proficiency with Microsoft Office products (Excel/Word).

Responsibilities

• Coordinate and process vendor registration applications, renewals, updates, and terminations.
• Maintain vendor master database with high data integrity.
• Track vendor documents including applications, ACH forms, annual fees, and insurance certificates.
• Ensure vendors remain compliant and in good standing.

Skills

Communication

Attention to detail

Organizational skills

English proficiency

Education

Diploma/GED

Tools

Microsoft Excel

Microsoft Word

Infinium

Cobblestone

Job description

Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our fill list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits

Job Description

Under the supervision of the Vendor Registration Supervisor, the employee will be responsible for the coordination and processing of vendor registration applications for Hard Rock International, Seminole Hard Rock Support Services, and Seminole Gaming and any other entity / property assigned by the Head of Purchasing or the Director of Administration. Employee will also have direct contact with suppliers/vendors during the review process of such vendor registration applications.

Essential duties include

• Must adhere to the Seminole Gaming, Hard Rock International, and Seminole Hard Rock Support Services policies, processes and procedures as defined by the appropriate jurisdiction.
• Process vendor registration applications, renewals, updates, and terminations accurately and timely.
• Maintain vendor master database with high data integrity.
• Track and manage vendor documents including applications, ACH forms, annual fees, and insurance certificates.
• Ensure vendors remain compliant and in good standing.
• Maintain logs and tracking systems for compliance status.
• Manage shared inboxes and respond to inquiries professionally.
• Coordinate with Purchasing, Accounting, and Compliance.
• Deactivate vendor or user records as required.
• Meet strict reporting deadlines and regulatory requirements.
• Maintain knowledge of policies and procedures.
• Promote a professional and service-oriented environment.
• Maintains a clean, safe, hazard-free work environment within area of responsibility.
• Conducts themselves in accordance with all Gaming Commission Regulations and Seminole Tribe of Florida policies and procedures.
• Perform additional duties as assigned.

Areas of Vendor Registration Coordinator

• Process new and renewal vendor registration applications / requests and assuring accuracy, including but not limited to annual invoicing, vendor information updates
• Communication with management
• Vendor registration visibility and awareness
• Document management and tracking
• Property/administration level document compliance

Qualifications To perform this job successfully

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The employee must have organizational and time management skills, and able to prioritize daily work. Employee must also be detail-oriented. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to deliver a service level which creates an atmosphere that provides a professional and positive experience to our suppliers / vendors and team members. Commitment to routinely go above and beyond in the accomplishment of position responsibilities in an effort to play a role in the achievement of organizational goals. Must project a professional appearance. Ability to read and understand all applicable policies and procedures. Must be able to complete standard forms and reports.

Education and/or Experience: High school diploma or equivalent GED. Vendor-related experience or an equivalent combination of education and/or work experience a plus. Computer systems required, and working knowledge in Microsoft Excel and Word programs.

Skills

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Must be able to communicate effectively in English with guests and associate, specific to position duties and responsibilities, including the interpretation of technical manuals and legal documents.
• Level of proficiency and the ability to operate computer and software programs.
• Must have working knowledge of Microsoft Office.
• Knowledge in the use of the Infinium program and Cobblestone a plus.

Work Environment

Duties and responsibilities are typically performed in a professional office setting, but there may be times when you will need to be in operating areas. In these areas, you may be exposed to environmental factors including, but not limited to, secondhand smoke and excessive noise. While performing the duties of this job, the employee is frequently sitting down at a desk; use hands to finger, handle, or feel; reach with hands and arms, talk or hear; and taste or smell. Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception and ability to adjust focus.

Disclaimer

While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).

Be Iconic represents the roots of our culture. The Seminole Tribe of Florida remains the only unconquered tribe in the United States of America. The Tribe established Seminole Gaming in 1979, when it opened the first high-stakes bingo hall in the United States. Building on its rich heritage of courageous and groundbreaking achievements, the Seminole Tribe of Florida acquired Hard Rock International in March 2007—the first transaction of its kind by a Native American tribe.

Today, Hard Rock International remains one of the most globally recognized companies in the world, with Hard Rock Hotel, Casino, Cafe and Rock Shop® venues in over 74 countries. With the continued growth of Seminole Gaming and Hard Rock International, Seminole Hard Rock Support Services was created to support all of our brands and lines of business. With the largest global footprint in the hospitality industry for over 50 years, our number-one job is to bring fun and excitement to our team members and our guests!