Vendor Payables Specialist — Hybrid, High-Impact

Illinois International; Urbana (IL); Hybrid; USD 49,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Life insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

University of Illinois System in Urbana is seeking a Business Administrative Associate in a hybrid, civil service role. The position supports University Payables, managing vendor data, tax verification, and payment processes.

The role emphasizes vendor relations, data accuracy, and policy adherence, with opportunities to contribute to process improvements and cross-functional initiatives across campuses.

Qualifications

• Bachelor's degree in business administration, management, or a related field.
• Two years of professional business/financial/managerial work experience. Master’s may substitute for one year.
• Master's degree may substitute for one year of experience.

Responsibilities

• Create, maintain, and update vendor records in the University's databases. Use RPA where applicable.
• Verify tax information and check for governmental restrictions using IRS and other sources.
• Educate vendors on invoicing, payment terms, and university requirements; respond to inquiries.
• Coordinate with campus units on Emburse software use and assist with payments.
• Maintain professional relationships with vendors and campus units to interpret AP policies.
• Draft correspondence or make calls to resolve discrepancies in vendor data (legal name, TINs, addresses).
• Participate in process improvement for Accounts Payable and assist with policy/procedure development.
• Represent University Payables in meetings and committees.

Skills

Communication

Organization

Management

Attention to detail

Independent work

Education

Bachelor's degree

Tools

Microsoft Office

Banner Finance

Banner Document Management

iBuy applications

Job description

University of Illinois System in Urbana is seeking a Business Administrative Associate in a hybrid, civil service role. The position supports University Payables, managing vendor data, tax verification, and payment processes.

The role emphasizes vendor relations, data accuracy, and policy adherence, with opportunities to contribute to process improvements and cross-functional initiatives across campuses.