Vendor Payables Specialist - Hybrid/Remote

University of Illinois at Urbana-Champaign; Urbana (IL); Hybrid; USD 49,000 - 52,000; Full time

Job summary

The University of Illinois Urbana-Champaign seeks a Business Administrative Associate in Hybrid work arrangement within University Payables. You will manage vendor records, support payments, and act as a liaison between campus units and external vendors.

Responsibilities include maintaining vendor profiles, verifying tax IDs, educating vendors on invoicing, and contributing to process improvements in accounts payable. A Bachelor's degree and 2 years' experience are required.

Qualifications

• Bachelor's degree in business administration, management, or related field.
• Two years of professional business, financial, and/or managerial work experience.
• Master's Degree may substitute for one year of work experience.

Responsibilities

• Create, maintain, and update vendor records in the University's databases to ensure the accuracy and completeness of vendor profiles.
• Serve as the front-line of defense against fraudulent attacks, verifying tax information and checking for governmental restrictions.
• Educate and facilitate vendor understanding of invoicing, payment terms, and payment requirements; respond to emails, calls, and inquiries.
• Coordinate with campus units on the use of vendor records in Emburse software and assist with payments.
• Maintain professional relationships with external vendors and campus units; resolve discrepancies and promote understanding of accounts payable policies.
• Compose correspondence or call vendors to resolve data discrepancies (legal name, TINs, remittance addresses).
• Participate in process improvement projects and assist in policy/procedure development for Accounts Payable.

Skills

MS Office

Communication

Organization

Management

Attention to detail

Education

Bachelor's degree in business administration or related field

Tools

Banner Finance

Banner Document Management

iBuy

Emburse

Job description

The University of Illinois Urbana-Champaign seeks a Business Administrative Associate in Hybrid work arrangement within University Payables. You will manage vendor records, support payments, and act as a liaison between campus units and external vendors.

Responsibilities include maintaining vendor profiles, verifying tax IDs, educating vendors on invoicing, and contributing to process improvements in accounts payable. A Bachelor's degree and 2 years' experience are required.