Vendor Onboarding Coordinator

DPR Construction; Northern (KY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

DPR Construction is seeking a Vendor Onboarding Coordinator to manage onboarding, maintenance, and offboarding of suppliers. You will coordinate setup in vendor management systems, keep vendor data up to date, and assist vendors with required forms and access.

You will work with sourcing, procurement, contract management, and accounts payable to ensure complete records and timely responses. Ideal candidates have 2–4 years in vendor admin or procurement support, an associate degree or equivalent

Qualifications

• Associate degree or equivalent experience in business, supply chain, or related field.
• 2–4 years of vendor administration, procurement support, or accounts payable experience.
• None required certifications.

Responsibilities

• Coordinate vendor onboarding and setup in vendor management systems.
• Maintain vendor master data including billing details and contact information.
• Assist vendors with onboarding forms, documentation, and portal navigation.
• Collaborate with sourcing, procurement, contract management and accounts payable teams.
• Track onboarding requests and ensure audit-ready vendor records.
• Conduct vendor exit interviews and offboarding including documentation and notice.

Skills

Vendor management

Documentation

Communication

Attention to detail

Education

Associate degree or equivalent experience

Tools

ERP systems

Job description

## Vendor Onboarding CoordinatorApply: Austin, TX: New Jersey - Warehouse: Dallas-Fort Worth, TX: Lakeland, FL: Denver - Warehouse: Full time: Posted Today: JR-16480## **Job Description****At DPR, roles and responsibilities are more than describing a job title—they are a commitment to building great things together. The job description(s) below defines core responsibilities and the scope of the role and is a starting point. Every employee is expected to lead from where they are, take ownership of outcomes, and always act in the best interest of the team, customer, project and organization.** **As a purpose-driven organization on a journey to be most admired, we rely on trust, shared leadership, open communication, disciplined action and a deep respect for the individual to drive exceptional performance. Success is not just about what we build, but who we build and how we build it: with integrity, enjoyment, uniqueness and an ever-forward mindset.****Job Summary:** Coordinates vendor onboarding and offboarding and maintenance activities that support sourcing, procurement, and operational processes. Facilitates the setup of new vendors and maintains vendor records across OES systems and internal documentation. Communicates with vendors and internal stakeholders to gather required documentation and resolve onboarding inquiries. Supports accurate vendor data management and contributes to efficient vendor onboarding processes. Conduct vendor exit interviews and offboarding process, including documentation, account closure, and notice. **Key Responsibilities:** Coordinates vendor onboarding activities by gathering required documentation and facilitating vendor setup through OES vendor management systems. Maintains vendor master data by updating vendor information such as billing details, contact information, and payment settings in OES System. Assists vendors with onboarding processes and system access by providing guidance on required forms, documentation, and portal navigation. Collaborates with sourcing, procurement, contract management, and accounts payable teams to ensure vendor information is complete and accurately recorded. Monitors vendor documentation requirements, including insurance certificates or compliance records, and communicates with vendors regarding missing or expired materials. Tracks onboarding requests and maintains organized documentation to support vendor records and audit readiness. Conduct vendor exit interviews and offboarding process, including documentation, account closure, and notice. **Education Qualifications:** Associate’s degree in business administration, supply chain management, accounting, or a related field, or equivalent experience required. **Work Experience:** 2–4 years of experience in vendor administration, procurement support, accounts payable, or a related field required. **Certifications and Licenses:** None required.