Vendor Onboarding Coordinator

DPR Construction; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

DPR Construction is seeking a Vendor Onboarding Coordinator in Austin, TX to support sourcing, procurement, and operational processes. You will coordinate onboarding and offboarding tasks, gather required documents, and ensure vendor records are accurate across systems.

You will work with internal teams to resolve onboarding inquiries, maintain data integrity, and contribute to audit readiness. Prior experience in vendor administration or procurement support is preferred.

Qualifications

• Associate’s degree in business administration, supply chain management, accounting, or a related field, or equivalent experience required.

Responsibilities

• Coordinates vendor onboarding activities by gathering required documentation and facilitating vendor setup.
• Maintains vendor master data by updating vendor information such as billing details, contact information, and payment settings in OES System.
• Collaborates with sourcing, procurement, contract management, and accounts payable teams to ensure vendor information is complete and accurately recorded.

Education

Associate’s degree in business administration, supply chain management, accounting, or a related field, or equivalent experience required.

Job description

Job Description At DPR, roles and responsibilities are more than describing a job title—they are a commitment to building great things together. The job description(s) below defines core responsibilities and the scope of the role and is a starting point. Every employee is expected to lead from where they are, take ownership of outcomes, and always act in the best interest of the team, customer, project and organization. As a purpose-driven organization on a journey to be most admired, we rely on trust, shared leadership, open communication, disciplined action and a deep respect for the individual to drive exceptional performance. Success is not just about what we build, but who we build and how we build it: with integrity, enjoyment, uniqueness and an ever-forward mindset.

Job Summary:

Coordinates vendor onboarding and offboarding and maintenance activities that support sourcing, procurement, and operational processes. Facilitates the setup of new vendors and maintains vendor records across OES systems and internal documentation. Communicates with vendors and internal stakeholders to gather required documentation and resolve onboarding inquiries. Supports accurate vendor data management and contributes to efficient vendor onboarding processes. Conduct vendor exit interviews and offboarding process, including documentation, account closure, and notice.

Key Responsibilities:

Coordinates vendor onboarding activities by gathering required documentation and facilitating vendor setup through OES vendor management systems. Maintains vendor master data by updating vendor information such as billing details, contact information, and payment settings in OES System. Assists vendors with onboarding processes and system access by providing guidance on required forms, documentation, and portal navigation. Collaborates with sourcing, procurement, contract management, and accounts payable teams to ensure vendor information is complete and accurately recorded. Monitors vendor documentation requirements, including insurance certificates or compliance records, and communicates with vendors regarding missing or expired materials. Tracks onboarding requests and maintains organized documentation to support vendor records and audit readiness. Conduct vendor exit interviews and offboarding process, including documentation, account closure, and notice.

Education Qualifications:

Associate’s degree in business administration, supply chain management, accounting, or a related field, or equivalent experience required.

Work Experience:

2–4 years of experience in vendor administration, procurement support, accounts payable, or a related field required.

Certifications and Licenses:

None required.

DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. The DPR family of companies is closing the gap between design and construction with an integrated collection of products and services to build smarter, move faster and achieve strong results. Our approximately 11,000 employees share a commitment to growth, innovation and building great things—great teams, great careers and great projects that change the world.

DPR is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions at DPR are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national or ethnic origin, sex (including pregnancy), age, physical or mental disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, medical history or genetic information, or any other status protected by the laws or regulations in the locations where we operate. DPR will not tolerate discrimination or harassment based on any of these characteristics. Read more in our EEOE Policy.

If you require a reasonable accommodation to complete this application or any step in the process: In the US, call Human Resources at 650-474-1450 In Europe, email [e-mail] If you are seeking information on how DPR protects applicant data, please review our Privacy Policy.