Vendor Onboarding and Compliance Specialist

Aquent; New York (NY); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Aquent in New York is seeking a Specialist in Third Party Operations (TPO) to support onboarding, setup, compliance, and governance of third-party suppliers within Supply Chain. This role maintains supplier data in Oracle EBS and handles requests to support procurement activity in line with internal controls.

You will collaborate with Supply Chain, Legal, and Risk Management, manage COI and insurance docs, and contribute to process improvements and risk reduction while promoting a safe,

Qualifications

• Bachelor’s degree required in a related field.
• Experience with Oracle EBS and third‑party risk management.
• Strong data review and analytical abilities with professional communication.
• Ability to collaborate across Supply Chain, Legal, and Risk teams.

Responsibilities

• Facilitate onboarding and maintenance of third-party suppliers in Oracle EBS, ensuring accuracy, completeness, and integrity of supplier records.
• Manage supplier setup, updates, and compliance requests from business users while maintaining alignment with internal policies and standards.
• Maintain and update Supply Chain Intranet pages and related resources to ensure accessibility of current global service information.
• Incorporate real-time feedback from teammates, internal customers, and suppliers to strengthen service quality and operational performance.
• Maintain supplier certificates of insurance (COI), policy documentation, and related compliance records to meet company and regulatory requirements.
• Collaborate with Supply Chain managers, buyers, and business partners to address pending requests, minimize service disruption, and support contingency planning.
• Promote a safe, inclusive, and respectful work environment by adhering to safety policies, supporting diversity and inclusion, and demonstrating professionalism and accountability.

Skills

Third Party Risk Management

Advanced Microsoft Office Experience

Data Review/Analysis

Professional Communication

Strong Team Collaboration

Procurement or Supply Chain exp

Experience Managing COI

Supplier Onboarding

Auditing Data Sets

Education

Bachelor's Degree in a related field

Tools

Oracle EBS

Job description

Hybrid on site in Union Square 3 days per week.

The Specialist in Third Party Operations (TPO) will support the onboarding, setup, compliance, and ongoing governance of third-party suppliers within Supply Chain. This position is responsible for maintaining accurate supplier data in Oracle EBS, processing business requests, reviewing documentation and insurance requirements, and ensuring suppliers are properly established to support procurement activity in alignment with internal controls and policy standards. The Specialist will also support Third Party Risk Management processes, audits, and process improvements, working closely with Supply Chain, Legal, Risk Management, and business partners to strengthen governance, reduce risk, and improve both supplier and internal customer experience.

Responsibilities/Job Description:

• Facilitate the onboarding and maintenance of third-party suppliers in Oracle EBS, ensuring accuracy, completeness, and integrity of supplier records.
• Manage supplier setup, updates, and compliance requests from business users while maintaining alignment with internal policies and standards.
• Maintain and update Supply Chain Intranet pages and related resources to ensure accessibility of current global service information.
• Incorporate real-time feedback from teammates, internal customers, and suppliers to strengthen service quality and operational performance.
• Maintain supplier certificates of insurance (COI), policy documentation, and related compliance records to meet company and regulatory requirements.
• Collaborate with Supply Chain managers, buyers, and business partners to address pending requests, minimize service disruption, and support contingency planning.
• Promote a safe, inclusive, and respectful work environment by adhering to safety policies, supporting diversity and inclusion, and demonstrating professionalism and accountability.

Required Skills:

• Oracle EBS
• Third Party Risk Management
• Advanced Microsoft Office Experience
• Data Review/Analysis
• Professional Communication
• Strong Team Collaboration

Preferred Skills:

• Procurement or Supply Chain exp
• Experience Managing COI
• Supplier Onboarding
• Auditing Data Sets

Education or Certification Requirement:

Bachelors Degree in a related field