Vendor Master & Accounts Payable Analyst

MARS Solutions Group; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

MARS Solutions Group seeks an experienced Accounts Payable Vendor Master & Supplier Compliance Analyst in Charlotte, NC. You will manage supplier master data, ensure regulatory and tax compliance, and support AP operations including invoice and payment processing during slower periods.

The role requires expertise in W-9/W-8 forms, FTINs, 1099s, and global banking data, with opportunities to lead process improvements and collaborate with Finance, Treasury, Legal, and Compliance teams.

Qualifications

• 3-5+ years of experience in Vendor Master Management and Accounts Payable.
• Experience maintaining supplier master data within an ERP system.
• Working knowledge of W-9 and W-8 tax documentation.
• Experience supporting or participating in 1099 reporting processes.
• Knowledge of domestic and international banking requirements.
• Strong Microsoft Excel skills and data analysis capabilities.
• Excellent organizational and problem-solving skills.
• Ability to manage multiple priorities with accuracy.

Responsibilities

• Oversee end-to-end supplier onboarding, updates, and deactivations.
• Maintain complete, accurate, and compliant supplier data.
• Perform vendor master audits to identify duplicates or inaccuracies.
• Maintain supporting documentation and approvals per audit requirements.
• Conduct third-party risk assessments and due diligence.
• Collect and maintain tax documentation (W-9, W-8BEN/8BEN-E).
• Validate tax classifications and reporting requirements.
• Ensure supplier data supports accurate withholding and reporting.
• Review and validate domestic and international banking information (IBANs, SWIFT, routing).
• Support payment investigations and supplier inquiries.
• Identify opportunities to improve onboarding, compliance reviews, and maintenance processes.
• Document standardized procedures and controls.
• Participate in system implementations and process transformation.
• Lead or support vendor master governance and automation projects.
• Create reports to monitor vendor master quality.
• Provide backup AP support (invoice processing, inquiries, payments, month-end).
• Assist with Concur/AMEX administration during low-volume periods.

Skills

Vendor Master Management

Accounts Payable

W-9 Documentation

W-8 Documentation

1099 Reporting

Excel

Data Analysis

Attention to detail

Time management

Communication

Tools

Oracle Fusion

Job description

MARS Solutions Group is looking for an experienced Accounts Payable Vendor Master & Supplier Compliance Analyst in Charlotte, NC. Our client is a Wealth Management firm looking for high-quality talent to make a difference. They are known to respect a traditional work week and often extend contracts for added job security and stability.

Position Summary

We are seeking a highly detail-oriented and proactive Accounts Payable Vendor Master & Supplier Compliance Analyst to manage and maintain the organization's supplier master data while ensuring compliance with regulatory, tax, risk, and payment processing requirements. This role is responsible for supplier onboarding, maintenance, third-party risk and financial crimes vetting, tax documentation management, and the integrity of vendor and banking information used for payment execution and reporting.

The ideal candidate will possess strong knowledge of vendor management processes, domestic and international banking requirements, W-9/W-8 documentation, Foreign Tax Identification Numbers (FTINs), 1099 reporting requirements, and supplier compliance practices. This individual will also support broader Accounts Payable operations including invoice processing, payment processing, and Concur/American Express program administration during lower-volume periods.

The successful candidate will be a self-starter who can identify process improvements, lead operational projects, and collaborate effectively with Finance, Treasury, Procurement, Legal, Compliance, and business partners.

Key Responsibilities

Vendor Master Management

• Manage the end-to-end supplier onboarding process, including new supplier setups, changes, and deactivations.
  • Validate supplier information including legal business names, tax identification numbers, foreign tax identification numbers (FTINs), banking information, remit-to addresses, etc.
• Ensure supplier data is complete, accurate, and compliant with company policies and internal controls.
• Perform periodic vendor master audits to identify duplicate, inactive, or inaccurate supplier records.
• Maintain supporting documentation and approval records in accordance with audit and retention requirements.
• Perform third-party risk assessments and supplier due diligence reviews and elevate identified risks to appropriate Compliance or Risk teams.

Tax Compliance & Reporting

• Collect, review, and maintain tax documentation including:
  • W-9 forms, W-8BEN, W-8BEN-E and other applicable forms
• Validate tax classifications and reporting requirements.
• Ensure supplier setup data supports accurate withholding and information reporting requirements.

Global Banking & Payment Information Management

• Review and validate domestic and international banking information.
• Understand banking requirements for multiple countries and payment formats.
  • Verify and maintain IBANs, SWIFT/BIC codes, routing numbers, sort codes and country-specific banking formats
• Support payment-related investigations and supplier inquiries.

Process Improvement & Project Support

• Identify opportunities to improve supplier onboarding, compliance reviews, and vendor maintenance processes.
• Develop and document standardized procedures and process controls.
• Participate in system implementations, upgrades, and process transformation initiatives.
• Lead or support projects related to vendor master governance, compliance, automation, and operational efficiency.
• Create reporting and metrics to monitor vendor master quality and processing effectiveness.

Cross-Functional Accounts Payable Support

• Provide backup support for Accounts Payable operations as business needs require.
  • Assist with invoice processing, supplier inquiries, payment processing, month-end activities, etc.
• Backup support with Concur expense reporting administration and employee inquiries.

Required Qualifications

• 3-5+ years of experience in:
  • Vendor Master Management and Supplier Onboarding
  • Accounts Payable
• Experience maintaining supplier master data within an ERP system.
• Working knowledge of W-9 and W-8 tax documentation.
• Experience supporting or participating in 1099 reporting processes.
• Knowledge of domestic and international banking requirements.
• Strong Microsoft Excel skills and data analysis capabilities.
• Excellent organizational and problem-solving skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy.

Preferred Qualifications

• Experience within the financial services industry.
• Experience with Oracle Fusion or other major ERP platforms.
• Familiarity with SOX controls and audit requirements.
• Experience participating in process improvement and automation initiatives.

Key Competencies

• Exceptional attention to detail
• Analytical and critical thinking skills
• Strong customer service orientation
• Ability to identify risks and control gaps
• Process improvement mindset
• Strong verbal and written communication skills
• Collaboration and relationship-building skills
• Ability to work independently and drive initiatives to completion
• High degree of integrity and accountability

Success Measures

• Accurate and timely supplier onboarding and maintenance
• Reduction of vendor master errors and duplicate records
• Effective support of 1099 reporting readinessStrong audit and control results
• Successful implementation of process improvements
• Cross-training effectiveness across AP operations, payments, and Concur/AMEX administration

About MARS Solutions Group:

MARS Solutions Group provides a range of opportunities for meaningful work by understanding that employment fit is a combination of people, process, and technology. We leverage our experienced and compassionate team to bring humanity to matching you with the right advanced technology role, and stay connected with you to help you attain your professional goals.