Senior Accounts Payable Analyst

Variety Wholesalers, Inc; Wake Forest (NC); On-site; USD 60,000 - 85,000; Full time

Job summary

Variety Wholesalers, Inc. in Henderson, NC is seeking a Senior Accounts Payable Analyst to manage high-volume vendor invoices, ensure timely payments, and provide mentorship to junior staff.

You will partner with cross-functional teams, drive process improvements, and contribute to automation initiatives to enhance accuracy and efficiency.

The role requires at least 5 years in accounts payable, a strong eye for detail, and solid Excel and ERP experience.

Qualifications

• Minimum 5 years of Accounts Payable experience.
• Strong understanding of AP principles, processes and controls.
• Advanced Excel skills including data analysis and reconciliation tools.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.

Responsibilities

• Process and review high-volume vendor invoices accurately and efficiently.
• Perform three-way matching of POs, receiving docs, and invoices.
• Review and verify GL coding and resolve discrepancies.
• Process and coordinate approvals for non-PO invoices.
• Ensure timely and accurate vendor payments per terms.
• Reconcile vendor statements and investigate discrepancies.
• Maintain accurate vendor records and payment documentation.
• Respond to vendor inquiries professionally.

Skills

Accounts Payable

Excel

Vendor relations

Process improvement

Automation

Education

Associate's or Bachelor's in accounting/finance

Tools

ERP systems

Automation platforms

Job description

We are seeking a dependable, detail-oriented Senior Accounts Payable Analyst to join our Finance team in Henderson, NC. This role is ideal for an experienced accounts payable professional who thrives in a fast-paced, high-volume environment and is passionate about process improvement, accuracy, and operational excellence.

As a Senior Accounts Payable Analyst, you will play a critical role in ensuring timely and accurate processing of vendor invoices and payments while supporting continuous improvement initiatives within the Accounts Payable function. You will collaborate with internal departments and external vendors, provide guidance to junior team members, and help drive automation and scalable processes that support organizational growth.

At our company, integrity guides our decisions, service excellence is expected, and collaboration fuels success. We invest in our employees through professional development opportunities, career mobility, and modern technology solutions that empower meaningful contributions and long-term growth.

Key Responsibilities

Accounts Payable Operations

• Process and review high-volume vendor invoices accurately and efficiently.
• Perform three-way matching of purchase orders, receiving documents, and invoices to ensure payment accuracy.
• Review and verify General Ledger (GL) coding and resolve coding discrepancies.
• Process and coordinate approvals for non-purchase-order invoices.
• Ensure timely and accurate vendor payments in accordance with company policies and payment terms.
• Reconcile vendor statements and investigate discrepancies or outstanding balances.
• Maintain accurate vendor records and payment documentation.

Vendor and Internal Support

• Respond promptly and professionally to inquiries from vendors, business partners, and internal stakeholders.

Research and resolve invoice, payment, and account discrepancies effectively.

• Build and maintain positive working relationships with vendors and cross-functional teams.

Process Improvement & Compliance

• Develop, maintain, and ensure adherence to Accounts Payable Standard Operating Procedures (SOPs).
• Identify opportunities to improve efficiency, strengthen controls, and reduce processing costs.
• Support implementation and optimization of invoice automation and workflow technologies.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Provide guidance and mentorship to Accounts Payable team members.
• Assist with training, onboarding, and knowledge-sharing initiatives.
• Escalate complex issues appropriately and recommend effective solutions.
• Support departmental goals and contribute to a culture of continuous improvement.

Strategic Contributions

• Drive automation initiatives that increase productivity and accuracy.
• Help transform Accounts Payable from a transactional function into a strategic business partner.
• Support scalable processes that align with organizational growth objectives.

Required Qualifications

• High school diploma or equivalent required.
• Associate's or bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 5 years of Accounts Payable experience.
• Strong understanding of Accounts Payable principles, processes, and controls.
• Advanced proficiency in Microsoft Excel, including:
• Data analysis and reporting
• Spreadsheet automation and reconciliation tools
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving abilities.
• High attention to detail and commitment to accuracy.

Preferred Qualifications

• Experience in a high-volume Accounts Payable environment.
• Experience with ERP systems and invoice automation platforms.
• Knowledge of three-way matching processes and procurement workflows.
• Demonstrated success in process improvement and workflow optimization initiatives.
• Experience mentoring or training junior accounting professionals.
• Ability to identify opportunities for automation and operational efficiencies.