Vendor Management Specialist

Welltower Refresh 2025; San Francisco (TX); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Annual Bonus

Paid Time Off

Employee Stock Purchase Program

401(k) + Profit Sharing

Student Debt Program

Tuition Assistance

Medical/Dental/Vision

Professional Growth

Job summary

Welltower is seeking a Vendor Onboarding Specialist to support the Capital Projects/Redevelopment team in Plano, TX. You will compile onboarding packages, review licenses and COIs, and ensure compliance with company policies.

You will collaborate with Risk Management to resolve discrepancies, work with project teams, and drive process improvements to enhance efficiency and execution. This role reports to the Invoice Manager, Capital Administration, and requires at least three years of relevant

Qualifications

• 3+ years of relevant experience.
• Bachelor’s degree preferred or equivalent experience.
• Familiarity with COI, waivers, endorsements.

Responsibilities

• Compile vendor onboarding packages with licenses and insurance for compliance.
• Collaborate with Risk Management to address insurance discrepancies.
• Foster collaboration among project team members to meet objectives.
• Continuously assess and refine processes to drive efficiency.

Skills

MS Office

Communication

Project Management

Multi-tasking

Vendor onboarding

Education

Bachelor’s degree or equivalent experience

Tools

Yardi/Payscan

Smartsheet

Job description

WELLTOWER – REIMAGINE REAL ESTATE WITH US

At Welltower, we’re transforming how the world thinks about senior living and wellness-focused real estate. As a global leader in residential wellness and healthcare infrastructure, we create vibrant, purpose-driven communities where housing, healthcare, and hospitality converge. Our culture is fast-paced, collaborative, and endlessly ambitious—guided by our mantra:The only easy day was yesterday.

We’re looking for bold, independent thinkers who thrive on challenge, embrace complexity, and are driven to deliver long-term value. Every team member is empowered to think like an owner, innovate fearlessly, and lead from where they stand. If you're passionate about outcomes and inspired by the opportunity to shape the future of healthcare infrastructure, we want you on our best-in-class team.

SUMMARY

The Vendor Onboarding Specialist supports vendor onboarding for the Capital Projects/Redevelopment team by compiling and reviewing documentation to ensure compliance with licensing and insurance requirements. This role partners with Risk Management to resolve discrepancies, collaborates with project teams, and drives process improvements to enhance efficiency and execution. This position is based in our Plano, TX office and reports directly to the Invoice Manager, Capital Administration.

KEY RESPONSIBILITIES

• Compile comprehensive vendor onboarding packages, including thorough reviews of licenses and insurance to ensure compliance with company policies.
• Collaborate with Risk Management to address and resolve insurance discrepancies promptly and effectively.
• Foster collaboration and synergy among project team members to enhance productivity and achieve project objectives.
• Continuously assess and refine project processes to drive efficiency and effectiveness, contributing to ongoing improvement initiatives.
• Perform other projects and responsibilities as required.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of this employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

TRAVEL

No travel is expected for this role.

MINIMUM REQUIREMENTS

• At least 3 years of relevant experience.
• Bachelor’s Degree preferred or equivalent experience.
• Yardi/Payscan, and Smartsheet experience preferred.
• Understanding of COI (Certificate of Insurance), Waivers and Endorsements.
• High degree of proficiency in Microsoft Office suite.
• Strong oral and written communication skills.
• Ability to manage multiple priorities and deadlines.
• Strong interpersonal skills; ability to relate and to get along with others.
• Ability to make decisions on minor issues in accordance with company policy.
• Demonstrate organizational skills and ability to manage multiple projects simultaneously.

Employment is contingent upon the successful completion of a background check, drug screening, and verification of employment, education, and other credentials relevant to the position.

WHAT WE OFFER

• Competitive Base Salary + Annual Bonus
• Generous Paid Time Off and Holidays
• Employee Stock Purchase Program – purchase shares at a 15% discount
• Employer-matching 401(k) Program + Profit Sharing Program
• Student Debt Program – we’ll contribute up to $10,000 towards your student loans!
• Tuition Assistance Program
• Comprehensive and progressive Medical/Dental/Vision options
• Professional Growth
• And much more!https://welltower.com/newsroom/careers/

ABOUT WELLTOWER

Welltower® Inc. (NYSE: WELL)an S&P 500 company, is the world's preeminent residential wellness and healthcare infrastructure company. Our portfolio of 1,500+ Seniors and Wellness Housing communities is positioned at the intersection of housing, healthcare, and hospitality, creating vibrant communities for mature renters and older adults inthe United States,United Kingdom, andCanada. We also seek to support physicians in our Outpatient Medical buildings with the critical infrastructure needed to deliver quality care.

Our real estate portfolio is unmatched, located in highly attractive micro-markets with stunning built environments.Yet, we are an unusual real estate organization as we view ourselves as a product company in a real estate wrapper driven by relationships and unconventional culture.

Through our disciplined approach to capital allocation powered by our data science platform and superior operating results driven by the Welltower Business System, we aspire to deliver long-term compounding of per share growth and returns for our existing investors – ourNorth Star.

Welltower is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people. EOE/AA. Minority/Female/Sexual Orientation/Gender Identity/Disability/Vet