Vendor Onboarding Specialist

Welltower™ Inc. (NYSE:WELL); Plano (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive Base Salary + Annual Bonus

Generous Paid Time Off and Holidays

Employee Stock Purchase Program

Employer-matching 401(k) Program

Student Debt Program

Tuition Assistance Program

Comprehensive Medical/Dental/Vision options

Job summary

Welltower™ Inc. is seeking a Vendor Onboarding Specialist in Plano, TX. This role supports vendor onboarding for the Capital Projects/Redevelopment team by compiling compliance documentation and collaborating with Risk Management. Candidates should have at least 3 years of relevant experience, strong communication skills, and familiarity with tools such as Yardi and Smartsheet. We offer a competitive salary, generous paid time off, and various employee benefits including tuition assistance and a student debt program.

Qualifications

• At least 3 years of relevant experience.
• Strong knowledge of COI, Waivers, and Endorsements.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Compile vendor onboarding packages including license and insurance reviews.
• Collaborate with Risk Management to resolve discrepancies.
• Drive efficiency and effectiveness in project processes.

Skills

Vendor onboarding

Risk Management collaboration

Documentation compliance

Microsoft Office proficiency

Communication skills

Education

Bachelor’s Degree or equivalent experience

Tools

Yardi

Payscan

Smartsheet

Job description

Summary

The Vendor Onboarding Specialist supports vendor onboarding for the Capital Projects/Redevelopment team by compiling and reviewing documentation to ensure compliance with licensing and insurance requirements. This role partners with Risk Management to resolve discrepancies, collaborates with project teams, and drives process improvements to enhance efficiency and execution. Based in Plano, TX, reports to the Invoice Manager, Capital Administration.

Key Responsibilities

• Compile comprehensive vendor onboarding packages, including thorough reviews of licenses and insurance to ensure compliance with company policies.
• Collaborate with Risk Management to address and resolve insurance discrepancies promptly and effectively.
• Foster collaboration and synergy among project team members to enhance productivity and achieve project objectives.
• Continuously assess and refine project processes to drive efficiency and effectiveness, contributing to ongoing improvement initiatives.
• Perform other projects and responsibilities as required.

Minimum Requirements

• At least 3 years of relevant experience.
• Bachelor’s Degree preferred or equivalent experience.
• Yardi/Payscan, and Smartsheet experience preferred.
• Understanding of COI (Certificate of Insurance), Waivers and Endorsements.
• High degree of proficiency in Microsoft Office suite.
• Strong oral and written communication skills.
• Ability to manage multiple priorities and deadlines.
• Strong interpersonal skills; ability to relate and to get along with others.
• Ability to make decisions on minor issues in accordance with company policy.
• Demonstrate organizational skills and ability to manage multiple projects simultaneously.

Travel

No travel is expected for this role.

Employment Conditions

Employment is contingent upon the successful completion of a background check, drug screening, and verification of employment, education, and other credentials relevant to the position.

What We Offer

• Competitive Base Salary + Annual Bonus
• Generous Paid Time Off and Holidays
• Employee Stock Purchase Program – purchase shares at a 15% discount
• Employer‑matching 401(k) Program + Profit Sharing Program
• Student Debt Program – we’ll contribute up to $10,000 towards your student loans!
• Tuition Assistance Program
• Comprehensive and progressive Medical/Dental/Vision options
• Professional Growth

EEO Statement

Welltower is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people. EOE/AA. Minority/Female/Sexual Orientation/Gender Identity/Disability/Vet