Contract Administrator

Welltower™ Inc. (NYSE:WELL); Plano (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive Base Salary + Annual Bonus

Generous Paid Time Off and Holidays

Employer‑matching 401(k) Program + $-P

Student Debt Program – up to $10,000

Tuition Assistance Program

Employee Stock Purchase Program – 15%

Medical/Dental/Vision options

Job summary

Welltower is seeking a Contract Analyst to direct the preparation, review, and administration of contractual proposals for construction projects. You will verify policy adherence, obtain approvals, and ensure standard procedures are followed, with experience in budgeting and regulatory compliance.

The role reports to the Senior Contract Analyst and requires strong organizational and communication skills, plus familiarity with Yardi or Payscan is preferred.

Qualifications

• BA/BS preferred or equivalent experience in contracts administration.
• At least 1-2 years + of experience working as an administrator/contract specialist.
• Self‑directed with ability to manage a high volume of contracts per month.
• Ability to interpret, understand, review, and draft vendor contracts and amendments.
• Strong oral and written communication skills.
• Ability to make decisions on minor issues in accordance with company policy.
• Demonstrated organizational skills and ability to manage multiple projects simultaneously.
• Computer literacy, knowledge of Outlook, MS Office, PowerPoint, Adobe.
• Yardi/Payscan experience preferred.

Responsibilities

• Generate and execute contracts and change orders per company policy.
• Ensure contract execution in accordance with company policy.
• Review and negotiate contract terms and payment structure with associated parties.
• Analyze contract stipulations and draft contract provisions and amendments.
• Ensure that contractors are in compliance with legal requirements, owner specifications and government regulations.
• Update records of all correspondence related to contract activity.
• Provide advice and technical assistance with Budgets, Yardi, and VendorCafe for Capital Projects.
• Receive, research and resolve inquiries concerning payment/budget status.
• Maintain an audit file for each contract with all related documents.
• Log and track executed contracts, change orders and pricing database for Redevelopment.

Skills

Contract administration

Vendor contracts

Communication skills

Organization

MS Office

Yardi/Payscan experience

Education

BA/BS or equivalent

Tools

Outlook

MS Office

PowerPoint

Adobe

Yardi/Payscan

Job description

WELLTOWER – REIMAGINE REAL ESTATE WITH US

At Welltower, we’re transforming how the world thinks about senior living and wellness-focused real estate. As a global leader in residential wellness and healthcare infrastructure, we create vibrant, purpose-driven communities where housing, healthcare, and hospitality converge. Our culture is fast-paced, collaborative, and endlessly ambitious—guided by our mantra: The only easy day was yesterday.

We’re looking for bold, independent thinkers who thrive on challenge, embrace complexity, and are driven to deliver long-term value. Every team member is empowered to think like an owner, innovate fearlessly, and lead from where they stand. If you're passionate about outcomes and inspired by the opportunity to shape the future of healthcare infrastructure, we want you on our best-in-class team.

Job Summary

Contract Analyst directs the preparation, review, and administration of contractual proposals relating to construction projects for Capital Projects. Responsible for verifying adherence to policy related to specifications for materials, equipment, manpower, or other construction services contracted by the department. Verifies all necessary approvals have been obtained and ensures that standard company procedures are followed. Familiar with standard concepts, practices, and procedures within the accounting field. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complex tasks. A certain degree of creativity and latitude is required. Reports to Senior Contract Analyst, Capital Administration.

Key Responsibilities

• Generate and execute contracts and change orders per company policy.
• Ensure contract execution in accordance with company policy.
• Review and negotiate contract terms and payment structure with associated parties.
• Analyze contract stipulations and draft contract provisions and amendments.
• Ensure that contractors are in compliance with legal requirements, owner specifications and government regulations.
• Update records of all correspondence related to contract activity.
• Provide advice and technical assistance with Budgets, Yardi, and VendorCafe for Capital Projects.
• Receive, research and resolve a variety of routine internal and external inquiries concerning payment/budget status, including communicating the resolution of discrepancies to the appropriate party.
• Maintain an audit file for each contract which will include the original contract, all correspondence, changes/deviations, amendments, clarifications, and payment schedules.
• Responsible for logging and tracking executed contracts, change orders and pricing database for Redevelopment Department.
• Responsible for new vendor set up and understand and assist to optimize the adoption rate on VendorCafé Invoice Submission Program.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of this employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Minimum Requirements

• BA/BS preferred or equivalent experience in contracts administration.
• At least 1-2 years + of experience working as an administrator/contract specialist.
• We are seeking candidates who are self‑directed and have experience managing a high volume of contracts per month.
• Ability to interpret, understand, review, and draft vendor contracts and amendments.
• Strong oral and written communication skills.
• Ability to make decisions on minor issues in accordance with company policy.
• Demonstrated organizational skills and ability to manage multiple projects simultaneously.
• Computer literacy, knowledge of Outlook, MS Office, PowerPoint, Adobe.
• Yardi/Payscan experience preferred.

Employment is contingent upon the successful completion of a background check, drug screening, and verification of employment, education, and other credentials relevant to the position.

What We Offer

• Competitive Base Salary + Annual Bonus
• Generous Paid Time Off and Holidays
• Employer‑matching 401(k) Program + Profit Sharing Program
• Student Debt Program – we’ll contribute up to $10,000 towards your student loans!
• Tuition Assistance Program
• Employee Stock Purchase Program – purchase shares at a 15% discount
• Comprehensive and progressive Medical/Dental/Vision options
• And much more! https://welltower.com/newsroom/careers/

About Welltower

Welltower® Inc. (NYSE: WELL) an S&P 500 company, is the world's preeminent residential wellness and healthcare infrastructure company. Our portfolio of 1,500+ Seniors and Wellness Housing communities is positioned at the intersection of housing, healthcare, and hospitality, creating vibrant communities for mature renters and older adults in the United States, United Kingdom, and Canada. We also seek to support physicians in our Outpatient Medical buildings with the critical infrastructure needed to deliver quality care.

Our real estate portfolio is unmatched, located in highly attractive micro‑markets with stunning built environments. Yet, we are an unusual real estate organization as we view ourselves as a product company in a real‑estate wrapper driven by relationships and unconventional culture.

Through our disciplined approach to capital allocation powered by our data science platform and superior operating results driven by the Welltower Business System, we aspire to deliver long‑term compounding of per share growth and returns for our existing investors – our North Star.

Welltower is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people. EOE/AA. Minority/Female/Sexual Orientation/Gender Identity/Disability/Vet