Vendor & Contract Coordinator

CEI; Columbia (SC); Hybrid; USD 36,000 - 52,000; Part time

Job summary

CEI is seeking a Vendor Management / IT Contracts Coordinator in Columbia, SC. The role supports vendor registration, contract renewals, and IT payables documentation within the Information Systems organization.

You will collaborate with the Chief Negotiator, IS Negotiation team, and external vendors to maintain vendor databases and drive contract-related initiatives.

Qualifications

• 4+ years of project coordination experience.
• Vendor management experience.
• Experience communicating with executive-level leadership.

Responsibilities

• Coordinate vendor registration requests and related documentation
• Support IT Payables with required vendor and contract documentation
• Assist with renewals of critical IT vendor contracts
• Review, analyze, and prepare reports for senior leadership
• Partner with the Chief Negotiator, IS Negotiation team, and key vendors
• Maintain and update IT vendor databases and workflows
• Support departmental projects and special initiatives
• Assist in preparing recommendations, documentation, and presentations for management

Skills

Project coordination

Vendor management

Executive communications

Education

Bachelor's Degree

Tools

ServiceNow

Project management tools

Smart Cloud Control Desktop

Job description

Back Vendor & Contract Coordinator Other Columbia , South Carolina Contract Hybrid Sep 16, 2026

Vendor Management / IT Contracts Coordinator

Location:Columbia, SC (2401 Faraway Drive, Columbia, SC 29223)
Work Schedule:Hybrid | Onsite Tuesday, Wednesday, Thursday and as needed
Employment Type:Contract-to-Hire
Pay Rate:Up to $32.00/hr(W2)

Position Overview

The Vendor Management / IT Contracts Coordinator will support key vendor and contract management activities within the Information Systems organization. This role is responsible for assisting with vendor registration processes, supporting IT payables documentation, coordinating contract renewals, reviewing reports for leadership, and maintaining vendor databases.

The successful candidate will collaborate closely with the Chief Negotiator, IS Negotiation team, and external vendors while providing critical support for departmental initiatives and ongoing contract management activities.

Key Responsibilities

• Coordinate vendor registration requests and related documentation
• Support IT Payables with required vendor and contract documentation
• Assist with renewals of critical IT vendor contracts
• Review, analyze, and prepare reports for senior leadership
• Partner with the Chief Negotiator, IS Negotiation team, and key vendors
• Maintain and update IT vendor databases and workflows
• Support departmental projects and special initiatives
• Assist in preparing recommendations, documentation, and presentations for management

Required Qualifications

Experience

• 4+ years of project coordination experience
• Vendor management experience
• Experience communicating with executive-level leadership

Education

• Bachelor's Degree required

Degree Equivalency:

• 4 years of related work experience, OR
• Associate's Degree plus 2 years of related work experience

Preferred Qualifications

• 4+ years of project coordination or related experience
• 2+ years of contracts, paralegal, or legal assistant experience
• Experience supporting vendor contract renewals and negotiations

Preferred Skills & Technologies

• ServiceNow experience
• Project management experience
• Smart Cloud Control Desktop experience

Core Skills

• Strong organizational and research abilities
• Excellent verbal and written communication skills
• Analytical and critical thinking skills
• Strong attention to detail and sound judgment
• Ability to work effectively in a team environment
• Ability to prioritize multiple tasks and deadlines
• Ability to handle confidential and sensitive information with discretion
• Capability to learn department functions, workflows, and procedures quickly
• Experience preparing documentation, recommendations, and presentations for management

Nice-to-Have

• ServiceNow
• Project Management
• Contracts or legal support background
• IT vendor management experience
• Executive-level stakeholder communication experience