Coordinator, IT Vendor & Contract - Request #37639758

WillHire; Columbia, Northern (SC, KY); Hybrid; USD 28,000 - 44,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K

Job summary

BlueCross BlueShield of South Carolina is seeking a Coordinator, IT Vendor & Contract to manage vendor registrations, contract renewals, and related documentation. You will work with senior leadership and cross-functional teams to ensure accurate data and timely renewals.

The role requires strong organizational and communication skills, with experience coordinating IT vendor activities and maintaining vendor databases.

Qualifications

• Vendor management experience.
• Experience communicating with executive level management.

Responsibilities

• Manage vendor and contract activities including registrations and renewals.
• Assist IT Payables with required documentation.
• Maintain and update IT vendor databases.
• Prepare, analyze and present reports for management.

Skills

Vendor management

Executive-level communication

Tools

Smart Cloud Control Desktop

Job description

Why should you join the BlueCross BlueShield of South Carolina family of companies? Other companies come and go, but for more than seven decades we’ve been part of the national landscape, with our roots firmly embedded in the South Carolina community. Business and political climates may change, but we’re stronger than ever. Our A.M. Best rating is A+ (Superior) — making us the only health insurance company in South Carolina with that rating. We’re the largest insurance company in South Carolina …and much more. We are one of the nation’s leading administrators of government contracts. We operate one of the most sophisticated data processing centers in the Southeast. We also have a diverse family of subsidiary companies that allows us to build on a variety of business strengths. We deliver outstanding service to our customers. If you are dedicated to the same philosophy, consider joining our team!

Job Title: Coordinator, IT Vendor & Contract

Position Details:

• Contract To Hire
• Partial Onsite - Tuesday, Wednesday, Thursday onsite and as needed.
• Interviews: 1 hour onsite with the team.

The Team:

This department operates in a fast-paced environment, supporting a wide range of customers across BCBSSC and most of various lines of business. Our work often involves tight deadlines, with busy end of quarters, a very busy end of year for renewals, and at times it may require overtime to meet critical deliverables. We’re a close-knit team that values collaboration and support. While we work in a high-functioning environment and pride ourselves on being hardworking, we also make space for fun and positivity. We partner closely with other teams across the AIMS organization. Our culture is a safe, inclusive space where everyone feels accepted and respected, and we welcome diverse perspectives.

Day to Day:

This position manages key vendor and contract activities, including requesting vendor registrations and assisting IT Payables with required documentation. Responsibilities include supporting renewal functions for critical IT vendor contracts, reviewing and analyzing reports for senior leadership, and collaborating closely with the Chief Negotiator, IS Negotiation team, and key vendors. The position also involves maintaining and updating IT vendor databases to ensure accurate workflow and support department projects.

Duties:

Responsible for providing assistance in the acquisition, negotiation and renewal functions related to IT vendor contracts. Register vendors for IT contracts and manages databases for IT vendor contracts.

• 35% Assists in the acquisition, negotiation, and renewal functions related to IT vendor contracts. Reviews, analyzes and creates hierarchy for IT vendor agreements. Maintains and updates various IT vendor databases in support of area workflow and department projects.
• 35% Perform quality reviews of databases to ensure agreements are entered correctly. Works with staff to correct and advise of proper protocols.
• 10% Trains and assists new employees with processes and procedures of the databases. Creates work instructions, procedures and standards for databases.
• 10% Request vendor registrations from new and established vendors and assists IT Payables with finalizing the required documentation.
• 10% Creates, reviews, maintains, and completes various reports for management.

Required Technologies/Experience:

• Vendor Management experience
• Experience communicating with executive level management

Preferred / Nice To Have:

• Service Now Experience
• Project Management experience is a plus

Required Skills and Abilities:

Excellent organizational skills and quality research skills. Excellent verbal and written communication skills. Demonstrated skills to work with and assist others. Ability to acquire in-depth knowledge of department functions, procedures and workflow. Analytical or critical thinking skills. Good judgment skills. Ability to handle confidential or sensitive information with discretion. Ability to work in a team environment and prioritize work effectively. Ability to assist in the preparation, documentation, and presentation of recommendations to management.

Preferred Work Experience:

4 years-project coordination or other related work experience including 2 years of paralegal, legal assistant or contracts experience.

Preferred Software and Other Tools:

Smart Cloud Control Desktop

Work Environment:

Fast paced, multi-platformed environment which mayrequire action and response 24X7 to support the technical business needs of the customer.

Degree Equivalency:

4 years job related work experience or Associate's and 2 years job related work experience.

Required Work Experience:

4 years project coordination or other related work experience.

Pay Transparency:

• This is the pay range that Magnit reasonably expects to pay someone for this position is $20.00/hour - $32.50/hour W-2.
• Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met).

BlueCross is a strong supporter of our veterans, and many service men and women have joined our ranks. We’ve found the dedication, work ethic and job skills that serve well in the military excel in many of our lines of business, and we proudly have veterans filling positions in Human Resources, Information Technology, Customer Service, Operations, General Services and more.

Through our government contracts, we also have employees serving at Shaw Air Force Base, the Naval Health Clinic in Charleston, the Naval Hospital in Beaufort and in our hometown of Columbia, S.C., at Ft. Jackson. If you are a full-time employee in the National Guard or Reserves, we will even cover the difference in your pay if you are called to active duty.