Coordinator, IT Vendor & Contract

Hansen-Talent-Group; Columbia (SC); On-site; USD 55,000 - 75,000; Full time

Job summary

Hansen Talent Group is seeking an IT Vendor Contract Coordinator to support vendor contract administration, onboarding, and renewal activities in a fast-paced enterprise technology environment, ensuring timely renewals and accurate record keeping.

This role maintains vendor records, enforces data accuracy across multiple systems, and partners with procurement, finance, and leadership to optimize the contract lifecycle, reporting, and compliance, while communicating effectively with vendors.

Qualifications

• Experience supporting vendor management and contract administration.
• Strong organizational, analytical, and problem-solving skills.
• Excellent verbal and written communication abilities.
• Ability to handle confidential information with discretion.
• Experience maintaining databases and documentation with high accuracy.

Responsibilities

• Assist with IT vendor contract acquisitions, renewals, and administrative processes.
• Review, analyze, and maintain vendor agreements and documentation.
• Manage and update vendor and contract databases to ensure data integrity.
• Perform quality reviews and audits of contract records and databases.
• Collaborate with internal teams and external vendors on contract management.

Skills

Vendor management

Contract administration

Procurement

Data accuracy

Excel

Verbal and written communication

Confidential information handling

Tools

ServiceNow

MS Excel

Job description

Hansen Talent Group is seeking an IT Vendor Contract Coordinator to support vendor management, contract administration, and renewal activities within a fast-paced enterprise technology environment. The ideal candidate has experience managing vendor and contract records, maintaining data accuracy across multiple systems, and partnering with stakeholders to support procurement, finance, and contract lifecycle processes. Strong organizational skills, attention to detail, and the ability to communicate effectively with vendors and leadership teams are essential.

IT Vendor Contract Coordinator

Overview
Seeking a detail-oriented professional to support IT vendor contract administration, vendor onboarding, and contract renewal activities. This role is responsible for maintaining vendor records, ensuring contract data accuracy, supporting reporting efforts, and collaborating with internal teams and external vendors to ensure successful contract management processes.

Key Responsibilities

• Assist with IT vendor contract acquisitions, renewals, and administrative processes.
• Review, analyze, and maintain vendor agreements and contract documentation.
• Manage and update vendor and contract databases to ensure data integrity and accuracy.
• Perform quality reviews and audits of contract records and databases.
• Support vendor registration processes and coordinate required documentation.
• Create, maintain, and distribute reports for management and leadership.
• Develop and maintain process documentation, standards, and work instructions.
• Train and support users on contract management processes and database procedures.
• Collaborate with vendor management, procurement, finance, and business stakeholders.

Required Qualifications

• Experience supporting vendor management, contract administration, procurement, or related business operations.
• Strong organizational, analytical, and problem-solving skills.
• Excellent verbal and written communication abilities.
• Ability to manage confidential and sensitive information with discretion.
• Experience maintaining databases, records, and documentation with a high degree of accuracy.
• Proficiency with Microsoft Office, including Excel.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience with vendor management or contract lifecycle management.
• Experience communicating with senior and executive-level stakeholders.
• Project coordination or project management experience.
• Paralegal, legal assistant, contract administration, or procurement experience.
• Experience with ServiceNow or similar workflow platforms.

Desired Skills

• Strong attention to detail and quality assurance mindset.
• Ability to work independently and collaboratively.
• Process improvement and documentation experience.
• Strong customer service and stakeholder management skills.
• Experience preparing reports and recommendations for leadership.