Vendor Contract Analyst

Green Key Resources LLC; Bethesda (MD); On-site; USD 39,000 - 58,000; Full time

Job summary

Green Key Resources LLC is seeking two Vendor Contract Analysts for a temporary procurement initiative in Bethesda, MD. You will review, validate, and organize vendor contract records, ensuring accuracy before migration to Workday.

You will interact with internal stakeholders to confirm ownership and obtain missing information. The role requires experience in contract administration, procurement, or legal operations, strong Excel skills, and the ability to communicate professionally.

Qualifications

• Experience in contract administration, procurement, vendor management, or legal operations.
• Ability to identify key contractual terms: renewal/expiration dates, termination clauses, notice requirements.
• Strong proficiency in Microsoft Excel for sorting, filtering, tracking, and reconciling data.
• Experience handling large volumes of documentation and maintaining accurate records.
• Excellent written and verbal communication with internal stakeholders.

Responsibilities

• Review vendor contracts, MSAs, amendments, SOAs, renewals, and related docs.
• Extract and validate dates, renewal terms, termination provisions, notices, and financial commitments.
• Match records to executed agreements to find missing or duplicate data.
• Coordinate with Vendor Owners to confirm relationships, services, ownership, and missing items.
• Conduct outreach to obtain missing information and resolve discrepancies.
• Maintain and update Excel trackers to keep contract data organized and current.
• Prepare records for migration into Workday with proper documentation.
• Keep organized records of reviewed agreements and outstanding items.
• Escalate complex terms and missing docs to Procurement or Legal teams.
• Provide regular project updates and meet milestones.

Skills

Excel proficiency

Communication

Attention to detail

Independent work

Stakeholder management

Problem solving

Deadline management

AI tools

Education

Bachelor's degree (related field)

Equivalent professional experience

Tools

Workday

CLM (Contract Lifecycle Management)

Vendor management systems

Excel

Job description

We are working with an established organization seeking two Vendor Contract Analysts for a temporary Procurement initiative focused on reviewing, validating, and organizing vendor contract records in preparation for a transition to a new system.

These contractors will play an important role in ensuring vendor agreements and related information are accurate, complete, and up to date before the organization migrates its contract data into Workday. The project will involve reviewing existing agreements, validating key contractual terms, reconciling information in Excel tracking tools, and communicating directly with internal business stakeholders to confirm vendor ownership and obtain missing information.

The ideal candidates will have experience in contract administration, procurement, vendor management, or legal operations, with strong attention to detail, Excel proficiency, and the confidence to communicate professionally with internal stakeholders.

Key Responsibilities

• Review vendor contracts, master service agreements, amendments, statements of work, renewal notices, and other supporting documentation.
• Extract and validate important contractual details, including vendor information, agreement dates, expiration dates, renewal terms, termination provisions, notice periods, and financial commitments.
• Compare existing contract records against executed agreements to identify missing, outdated, inaccurate, or duplicate information.
• Communicate directly with internal Vendor Owners to confirm vendor relationships, services being utilized, contract ownership, and outstanding documentation.
• Conduct email outreach and follow-up conversations to obtain missing information and resolve discrepancies.
• Maintain and update Excel spreadsheets and tracking tools to ensure contract information is accurate and organized.
• Prepare and validate contract records for migration into Workday, ensuring information is complete and supported by appropriate documentation.
• Maintain organized records of reviewed agreements, outstanding items, discrepancies, and completed updates.
• Escalate conflicting contract terms, missing documentation, and complex contractual questions to the appropriate Procurement or Legal teams.
• Provide regular project updates and help ensure review milestones and deadlines are met.

Qualifications

• Previous experience in contract administration, procurement, vendor management, legal operations, or a related field.
• Ability to review commercial agreements and identify key contractual terms, including renewal dates, expiration dates, termination clauses, and notice requirements.
• Strong proficiency in Microsoft Excel, including sorting, filtering, tracking, and reconciling data.
• Experience working with large volumes of documentation and maintaining accurate records.
• Comfortable communicating directly with internal stakeholders and conducting follow-up outreach to obtain information.
• Strong written and verbal communication skills.
• Excellent attention to detail, organization, and problem-solving abilities.
• Experience using AI tools, including Microsoft Copilot and prompt-based tools, to support research, documentation review, and workflow efficiency.
• Ability to work independently, manage competing priorities, and meet project deadlines.

Preferred Qualifications

• Experience within banking, financial services, or another regulated environment.
• Previous experience with contract cleanup, data remediation, contract inventory projects, or system migrations.
• Familiarity with Workday, contract lifecycle management (CLM), or vendor management systems.
• Experience preparing data for system conversions or migrations.
• Bachelor's degree in Business, Supply Chain, Finance, Legal Studies, or a related field, or equivalent professional experience.
• Two temporary contractors are needed for this project.
• Initial assignment of at least three months, with potential for extension based on project needs.
• Fully onsite in Bethesda, MD.
• Candidates should be comfortable communicating with internal stakeholders and following up on outstanding contract information.
• The organization currently uses Excel to track contract information and is preparing to transition records into Workday.
• The primary objective is to ensure vendor contract data is accurate, complete, and organized before the system migration.