Contract Management Analyst V

Spectraforce Technologies, Inc.; Oakland (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking a Contract Management Analyst V in Oakland, CA. The role manages technology contracts, interfaces with vendors, IT leadership, and internal stakeholders for day-to-day contract management activities.

You will support enterprise policies, risk controls, invoice compliance reviews, and financial approvals for O&M contract services, while driving cost optimization and annual budgets.

Qualifications

• Bachelor's degree required in Business, Finance, Economics, Engineering, or related field.
• 5-8 years of related work experience.
• Proficiency with Microsoft Excel at an expert level.
• Proficiency with Microsoft Office suite including PowerPoint and Visio.

Responsibilities

• Assist with daily contract operations and provide IT business and planning support.
• Gather, analyze, and summarize data to prepare management reports and presentations.
• Enter contract financial liabilities into contract management systems.
• Support contract renewal analysis, financial reviews, and multi-year contract planning.
• Maintain O&M budgets using appropriate accounting and budgeting controls.
• Enter financial data into tracking systems and prepare regular and ad-hoc financial status reports.
• Monitor Purchase Orders, review contract invoices and accruals, and resolve issues with vendors.
• Lead meetings and coordinate contract changes among stakeholders.

Skills

Excel (Expert)

PowerPoint

Visio

Education

Bachelor's degree in Business, Finance, Economics, Engineering or related field

Tools

SAP

Power BI

Microsoft Office

Job description

Contract Management Analyst V

Duration: 12 Months

Location: Oakland, CA

Worksite: 300 Lakeside Dr, Oakland, CA 94612

Work Arrangement: Hybrid - 1-3 days per week in office, with mandatory Wednesdays onsite

Schedule: Monday-Friday, 8 hours/day, 40 hours/week

Important Submission Requirements

• Only submit candidates currently residing in the Bay Area, including Sacramento, or near the Oakland work location.


• Candidate must be able to start ASAP within the normal screening/onboarding timeline.


• Excel work samples MUST be submitted with the resume. This is a mandatory requirement for consideration.


• The hiring manager is particularly interested in examples demonstrating Excel, financial management, contract management, and problem-solving.


• Candidate should be comfortable presenting information and recommendations to senior leadership.

Position Summary

The Contract Management Analyst will manage a portfolio of technology contracts and serve as the primary interface between vendors, internal stakeholders, and IT leadership for day-to-day contract management activities.

The role will support enterprise policies, risk controls, invoice compliance reviews, goods receipts, and financial approvals for O&M contract services. The analyst will conduct strategic contract reviews with IT leaders, architects, and operations teams; drive consensus around O&M costs; and identify opportunities to rationalize, right-size, discontinue non-critical services, and optimize costs.

The position will also partner closely with Sourcing, IT PMO, and IT leadership to develop a strong understanding of contract scope, costs, terms, and conditions and to capture incremental O&M costs associated with contracts.

Key Responsibilities

• Assist with daily contract operations and provide IT business and planning support.


• Gather, analyze, and summarize data to prepare management reports and presentations.


• Enter contract financial liabilities into contract management systems.


• Support contract renewal analysis, financial reviews, and multi-year contract planning.


• Maintain annual O&M budgets using appropriate accounting and budgeting controls.


• Enter financial data into tracking systems and prepare regular and ad-hoc financial status reports.


• Monitor Purchase Orders, review contract invoices and accruals, identify discrepancies, and resolve issues with vendors.


• Analyze actual spend and forecasts to determine appropriate change controls and escalation to leadership.


• Perform financial analysis of portfolio cost variances, including plan vs. actual, and identify inappropriate vendor/resource charges.


• Make appropriate financial corrections in SAP.


• Lead meetings and act as a liaison among stakeholders to coordinate, document, and schedule contract changes.


• Capture, analyze, and present data to managers and directors to support business decisions.


• Plan and control contract renewal scope, track deliverables, and ensure contract origination targets remain on schedule.


• Develop communications summarizing analysis and recommendations through dashboards, PowerPoint presentations, and executive-level emails.


• Facilitate problem-solving sessions and workshops with business and technology stakeholders.


• Proactively follow up on issues and initiatives for senior leaders to ensure successful resolution and implementation.


• Work closely with IT and functional leadership to ensure initiatives are delivered in a timely and coordinated manner.


• Partner with data management, financial analysis, and modeling teams to build tools and support report migration to Power BI.


• Extract data from SAP and transform it into meaningful business intelligence reports and dashboards.


• Establish and track key business, financial, and performance metrics with IT and functional leadership.

Minimum Qualifications

• Bachelor's degree in Business, Finance, Economics, Engineering, or a related discipline, or equivalent work experience.


• 5-8 years of related work experience.


• Proficiency with:
  
  
  
  • Microsoft Excel - Expert level
  
  
  • Microsoft Office
  
  
  • PowerPoint
  
  
  • Visio
  
  
  
  

Desired Qualifications

• Valid California driver's license may be required.


• Experience structuring contract agreements.


• Experience with basic financial modeling and/or data management.


• Experience presenting to leadership and developing PowerPoint presentations.


• Power BI experience is a plus.