Vendor Contract Administrative Associate

Johnson Service Group, Inc.; Irvine (CA); On-site; USD 54,000 - 73,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401(k)

Weekly pay

Job summary

Johnson Service Group (JSG) is seeking a detail-oriented Vendor Contract Administrative Associate to support our client’s Vendor Management Office in Orange County, CA. Hybrid role at $46 per hour.

The ideal candidate is highly organized, able to manage multiple priorities, and capable of working independently to ensure tasks are completed accurately and on time. Key duties include contract file management, COI coordination, reporting, and maintaining vendor information.

Qualifications

• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office, including intermediate Excel and PowerPoint skills.
• Intermediate proficiency with Windows File Explorer and electronic file management.
• VendorRisk experience is a plus, but not required.
• Ability to multitask and prioritize in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to work independently and manage assignments through completion.
• Prior experience supporting vendor management, procurement, contracts, or a related business function preferred.

Responsibilities

• Projects & File Management
• Support contract folder organization
• Move terminated agreements to appropriate archive folders
• Assist with Procurement Drive (N:/Drive) cleanup and organization
• Maintain and organize Contract Manager folders
• Support VendorRisk file organization and maintenance
• Update Business Unit (BU) owners and related vendor information
• Assist with Certificate of Insurance (COI) requests and tracking
• Reporting & Administrative Support
• Prepare and maintain vendor spend reporting
• Assist with monthly contract and task reporting
• Manage and close Contract Management (CM) tasks
• Ensure completed tasks are properly documented and closed
• Send contracts for signature and track completion
• Provide additional administrative support to the VMO team as needed

Skills

Attention to detail

Organizational skills

Microsoft Office

Excel

PowerPoint

Windows File Explorer

VendorRisk experience

Multitasking

Communication skills

Independent work

Vendor management support

Tools

Microsoft Office

Excel

PowerPoint

Windows File Explorer

Job description

Johnson Service Group (JSG) is seeking a detail-oriented Vendor Contract Administrative Associate to support our client’s Vendor Management Office (VMO) in Orange County, CA.

Hybrid I $46 Per hour

The ideal candidate is highly organized, comfortable managing multiple priorities, and able to work independently to ensure tasks are completed accurately and on time.

Key Responsibilities

• Projects & File Management
• Support contract folder organization
• Move terminated agreements to appropriate archive folders
• Assist with Procurement Drive (N:/Drive) cleanup and organization
• Maintain and organize Contract Manager folders
• Support VendorRisk file organization and maintenance
• Update Business Unit (BU) owners and related vendor information
• Assist with Certificate of Insurance (COI) requests and tracking
• Reporting & Administrative Support
• Prepare and maintain vendor spend reporting
• Assist with monthly contract and task reporting
• Manage and close Contract Management (CM) tasks
• Ensure completed tasks are properly documented and closed
• Send contracts for signature and track completion
• Provide additional administrative support to the VMO team as needed

Qualifications

• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office, including intermediate Excel and PowerPoint skills
• Intermediate proficiency with Windows File Explorer and electronic file management
• VendorRisk experience is a plus, but not required
• Ability to multitask and prioritize in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to work independently and manage assignments through completion
• Prior experience supporting vendor management, procurement, contracts, or a related business function preferred

Ideal Candidate This opportunity is well suited for a Senior Associate-level professional who enjoys keeping projects organized, managing detailed administrative processes, and supporting contract and vendor management activities in a fast-paced corporate environment.

• JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more.

Johnson Service Group (JSG) is an Equal Opportunity Employer.

JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

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