Contract/Vendor Administrative Associate

JSG (Johnson Service Group, Inc.); Irvine (CA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Johnson Service Group, Inc. seeks a detail-oriented Senior Associate to support our client’s Vendor Management Office in Irvine, CA.

The role involves contract administration, vendor management activities, reporting, file maintenance, and ongoing VMO projects. This hybrid position requires strong organizational skills, the ability to manage multiple priorities, and the capability to work independently to ensure timely completion of tasks.

Qualifications

• Strong attention to detail and organizational skills.
• Intermediate Excel and PowerPoint skills.
• Intermediate proficiency with Windows File Explorer and electronic file management.
• VendorRisk experience is a plus, but not required.
• Ability to multitask and prioritize in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to work independently and manage assignments through completion.
• Prior experience supporting vendor management, procurement, contracts, or a related business function preferred.

Responsibilities

• Support contract folder cleanup and organization.
• Move terminated agreements to appropriate archive folders.
• Assist with Procurement Drive (N:/Drive) cleanup and organization.
• Maintain and organize Contract Manager folders.
• Support VendorRisk file cleanup and maintenance.
• Update Business Unit (BU) owners and related vendor information.
• Assist with Certificate of Insurance (COI) requests and tracking.
• Prepare and maintain vendor spend reporting.
• Assist with monthly contract and task reporting.
• Manage and close Contract Management (CM) tasks.
• Ensure completed tasks are properly documented and closed.
• Send contracts for signature and track completion.
• Provide additional administrative support to the VMO team as needed.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Tools

Excel

PowerPoint

File Explorer

Job description

JSG is seeking a detail-oriented Senior Associate to support our client’s Vendor Management Office (VMO) in Irvine, CA. This role will assist with contract administration, vendor management activities, reporting, file maintenance, and ongoing VMO projects.

Hybrid

The ideal candidate is highly organized, comfortable managing multiple priorities, and able to work independently to ensure tasks are completed accurately and on time.

Key Responsibilities

Projects & File Management

• Support contract folder cleanup and organization
• Move terminated agreements to appropriate archive folders
• Assist with Procurement Drive (N:/Drive) cleanup and organization
• Maintain and organize Contract Manager folders
• Support VendorRisk file cleanup and maintenance
• Update Business Unit (BU) owners and related vendor information
• Assist with Certificate of Insurance (COI) requests and tracking

Reporting & Administrative Support

• Prepare and maintain vendor spend reporting
• Assist with monthly contract and task reporting
• Manage and close Contract Management (CM) tasks
• Ensure completed tasks are properly documented and closed
• Send contracts for signature and track completion
• Provide additional administrative support to the VMO team as needed

Qualifications

• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office, including intermediate Excel and PowerPoint skills
• Intermediate proficiency with Windows File Explorer and electronic file management
• VendorRisk experience is a plus, but not required
• Ability to multitask and prioritize in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to work independently and manage assignments through completion
• Prior experience supporting vendor management, procurement, contracts, or a related business function preferred

Ideal Candidate

This opportunity is well suited for a Senior Associate-level professional who enjoys keeping projects organized, managing detailed administrative processes, and supporting contract and vendor management activities in a fast-paced corporate environment.