Vendor Claims Associate

B&H Photo Video; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

B&H Photo Video in New York is seeking a detail-oriented VC Associate to manage vendor claims and ensure timely payments. The role requires strong organizational skills and proficiency in financial data analysis, as well as effective communication and interpersonal abilities.

Responsibilities include preparing and submitting claim invoices, monitoring aging reports, and verifying payment terms against vendor agreements. A bachelor's degree in a relevant field and a minimum of 2 years of finance-related experience are preferred.

Qualifications

• Ability to manage multiple tasks efficiently while maintaining accuracy.
• Proficient in analyzing financial data and vendor claims.
• Strong verbal and written communication skills.

Responsibilities

• Prepare and submit claim invoices for vendor review and payment.
• Monitor aging reports and initiate timely follow-ups.
• Verify claim invoices and track collections accurately.

Skills

Organizational skills

Attention to detail

Financial data analysis

Communication skills

Interpersonal skills

Education

Bachelor's degree in Accounting, Finance, or Business Administration

Tools

Excel

Word

Salesforce

Job description

The VC Associate plays a critical role in ensuring that all vendor program claims are accurately submitted and collected in accordance with vendor agreements and program documentation. This role requires meticulous attention to detail, proactive follow-up, and strong organizational skills to secure timely payments.

• Prepare and submit claim invoices along with all required supporting documents for vendor review and payment processing.
• Monitor aging reports daily to identify due claims, initiate timely follow-ups, and ensure efficient collection efforts.
• Review vendor program agreements against the VC portal to confirm data accuracy and ensure compliance with contract terms.
• Verify claim invoices for appropriate payment terms, track collections, and post vendor credits accurately.
• Regularly review on-account and repository (open credit) balances, taking appropriate action to clear outstanding items efficiently.
• Generate summary reports with key program details upon vendor request and maintain all vendor communications within Salesforce for transparency and tracking.

Specific Knowledge, Skills and Abilities:

• Ability to manage multiple tasks efficiently while maintaining accuracy and attention to detail.
• Proficient in analyzing financial data and vendor claims to ensure accuracy and compliance.
• Proficiency in Excel and Word, with the ability to utilize spreadsheets and documentation tools effectively.
• Clear and articulate verbal and written communication skills, with the ability to convey complex information concisely.
• Strong interpersonal skills with a professional phone demeanor, fostering positive vendor relationships.
• A quick thinker with a keen eye for detail, capable of identifying and resolving discrepancies efficiently.

Preferred Education and Experience:

• A bachelor's degree, preferably in Accounting, Finance or Business Administration.
• Minimum 2 years of experience in Accounts Payable, Accounts Receivable, Collections or a related finance role.
• Experience with various ERP systems or collection software.