Vendor Claims Associate

B&H Photo Video; City of Niagara Falls (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

401K plan

Employee discounts

Growth opportunities

Job summary

B&H Photo Video is seeking a Claims Collector Level 1 to join our team in New York. Under direct supervision, you will ensure vendor programs are claimed and collected, monitor aging, review program documents, and generate invoices with appropriate payment terms.

The role emphasizes accuracy, negotiation with vendors, and timely follow-ups. Ideal candidates have 3–4 years in a corporate Accounts Payable environment, are detail-oriented, analytical, and capable communicators in a fast-paced

Qualifications

• Knowledge of B&H policies and procedures.
• Ability to multitask across vendors and programs.
• Articulate communicator with strong analytical skills.
• Interpersonal skills and a professional phone demeanor.
• Detail-oriented and quick thinker.

Responsibilities

• Monitor aging to identify claimable programs.
• Review program documents and verify claim accuracy.
• Generate invoices with correct payment terms and collect balances.
• Follow up on outstanding balances and reconcile invoices.
• Negotiate discrepancies with vendors and provide proofs as needed.
• Provide vendor reports and summaries when required.
• Record and adjust for returns, price protections, or payments as per agreements.

Skills

Vendor programs

Analytical thinking

Multitasking

Professional phone demeanor

Job description

Posted Monday, August 17, 2026 at 4:00 AM

At over 50 years old and counting, B&H has built a reputation as the trusted resource for photography and videography enthusiasts via its NYC SuperStore and its award-winning website. Long known as "The Professional’s Source", B&H is recognized by savvy consumers worldwide for its honest, knowledgeable guidance, expert tips and articles… and always-great prices.

B&H offers competitive salaries, medical benefits, a 401K plan, employee discounts and opportunities to grow within a high-energy, low-attitude environment. Make your move to B&H today!

Job Overview:

Under direct supervision, the Claim Collector Level 1 ensures that all vendor programs are claimed and collected as stipulated by the vendor program agreement/program documents. On a daily basis, the Collector monitors their aging to see which programs are claimable. Prior to submitting the claims the collector must review the program documents to confirm the program was entered in the system correctly and verifies the accuracy of the claim using the appropriate reports. An invoice is generated with the appropriate payments terms and followed up on in order to collect any outstanding balances from the vendor in a timely manner.

The Claims Collector Level 1 ensures the fulfillment of the terms which B&H must complete as part of the vendor program such as regular reporting summaries, proofs of performance, etc.

• Monitor aging for timely claim and collection of vendor programs
• Calculates/verifies claims for accuracy and submits invoices to vendors on with appropriate payment terms
• Follows up on current outstanding balances and reconciles old invoices
• Negotiates and resolves discrepancies with Vendors
• Provides proofs of advertising activities with Coop invoices when required by Vendor
• Provides reports summarizes specific information when required by Vendor
• Depending on the vendor agreement; record and deduct vendor returns, price protections and IR payments from claim calculations

Specific Knowledge, Skills and Abilities:

• Knowledge of B&H policies and procedures
• Focused and comfortable working on various tasks simultaneously
• Articulate communicator and analytical thinker
• Interpersonal skills and a professional phone demeanor
• Detail-oriented and quick thinker

Preferred Education, Experience and Licenses:

• Minimum 3-4 years experience in a corporate Accounts Payable environment or related experience

We are an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their race, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex or gender, marital status, veteran status, sexual orientation, arrest record, or any other characteristic protected by applicable federal, state or local laws.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please let us know.