Vendor and Cash Application Specialist

Southwind; Mission (KS); On-site; USD 50,000 - 55,000; Full time

Job summary

Southwind is a leading innovator in the home services industry, with brands like 1-800-GOT-JUNK?, You Move Me, and Shack Shine. We’re expanding across 50+ locations in the US and Canada, and we’re hiring a Vendor & Cash Application Specialist to join our Finance & Accounting team in Overland Park, KS.

You’ll manage vendor operations, apply customer payments to invoices, reconcile statements, and work with Accounts Receivable, Accounting, Sales, and other teams to resolve discrepancies and

Qualifications

• 2–5 years of experience in AR/AP/vendor management or related accounting.
• Proficiency in Microsoft Excel.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy in financial records.
• Strong written and verbal communication skills.
• Excellent organization and time management; ability to work independently.

Responsibilities

• Respond to vendor inquiries professionally.
• Maintain accurate vendor records and documentation.
• Process vendor invoices and reconcile vendor statements.
• Research and resolve discrepancies with vendors and internal teams.
• Support vendor onboarding, account maintenance, and information updates.
• Identify opportunities to improve workflows, documentation, and vendor processes.
• Help maintain compliant vendor records and ensure turnaround times are met.
• Accurately apply customer payments to invoices and accounts.
• Reconcile payments from checks, ACH, credit cards, and other methods.
• Research and resolve unidentified and misapplied payments.
• Collaborate with internal teams and customers to resolve payment discrepancies.
• Maintain payment documentation and audit trails.
• Assist with month-end close and AR reporting.
• Complete daily, weekly, and monthly payment application activities.

Skills

Excel proficiency

Analytical thinking

Communication

Attention to detail

Time management

Education

Bachelor’s degree (Finance/Accounting)

Tools

NetSuite ERP

Salesforce CRM

Job description

Southwind is a leading innovator in the home services industry, featuring renowned brands like 1-800-GOT-JUNK?, You Move Me, and Shack Shine. Committed to excellence in customer service and employee satisfaction, we're expanding across 50+ locations in US and Canada. Join us and help redefine home services.

Location: Overland Park, KS
Department: Finance & Accounting
Job Type: Full-Time
Salary: $50,000–$55,000 per year

About the Role

Are you detail-oriented, analytical, and passionate about keeping financial operations running smoothly? We’re looking for a Vendor & Cash Application Specialist to join our Finance & Accounting team!

In this role, you’ll help manage vendor operations, maintain accurate financial records, and ensure customer payments are applied correctly and on time. You’ll work closely with Accounts Receivable, Accounting, Sales, and other internal teams to resolve discrepancies, strengthen processes, and keep our financial operations organized and efficient.

If you enjoy problem-solving, building strong working relationships, and making an impact behind the scenes, we’d love to hear from you!

What You’ll Do

Respond to vendor inquiries professionally and in a timely manner.

Maintain accurate vendor records, documentation, and account information.

Process vendor invoices and reconcile vendor statements.

Research and resolve discrepancies with vendors and internal teams.

Support vendor onboarding, account maintenance, and information updates.

Identify opportunities to improve workflows, documentation, and vendor processes.

Help maintain compliant vendor records and ensure established turnaround times are met.

Cash Application & Accounts Receivable

Accurately apply customer payments to the appropriate invoices and accounts.

Reconcile payments received through checks, ACH, credit cards, and other electronic payment methods.

Research and resolve unidentified, unapplied, and misapplied payments.

Partner with internal teams and customers to investigate payment discrepancies and determine appropriate resolutions.

Maintain accurate payment documentation and audit trails for transactions and account adjustments.

Assist with month-end close, cash reconciliations, and Accounts Receivable reporting.

Complete daily, weekly, and monthly payment application and resolution activities.

What We’re Looking For

2–5 years of experience in Accounts Receivable, Accounts Payable, vendor management, or a related accounting function.

Proficiency in Microsoft Excel.

Strong analytical and problem-solving skills.

Excellent attention to detail and commitment to maintaining accurate financial records.

Strong written and verbal communication skills.

Excellent organization and time management skills.

Ability to manage competing priorities, meet deadlines, and work independently in a fast-paced environment.

A collaborative mindset and willingness to work cross-functionally to resolve issues and improve processes.

Preferred Qualifications

Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.

Experience working with ERP systems such as NetSuite.

Familiarity with CRM platforms such as Salesforce.

Experience in a fast-paced or high-growth organization.

Knowledge of compliance requirements and internal control procedures.

What Success Looks Like

In this role, success means:

Processing vendor-related requests within established turnaround times.

Maintaining accurate, standardized vendor records and databases.

Keeping vendor portals up to date and in compliant status.

Completing payment applications and resolving outstanding discrepancies accurately and consistently.

Identifying opportunities to improve processes, strengthen financial accuracy, and support the broader Finance team.

Why Join Us?

This is an opportunity to join a collaborative Finance team where accuracy, accountability, and continuous improvement matter. You’ll play an important role in supporting reliable financial operations, strengthening vendor relationships, and ensuring customer payments are handled efficiently.