Vehicle Title & DMV Admin Specialist

Maguire Automotive Group; City of Syracuse (NY); On-site; USD 23,000 - 26,000; Full time

Job summary

Maguire Automotive Group in Syracuse, NY is seeking an Administrative Assistant to support the sales office with processing documents, tax and title paperwork, and communications. The role emphasizes accuracy, organization, and professional interaction with customers and internal teams, ensuring DMV forms, contracts, and back-end products are prepared correctly for each vehicle sale.

This full-time clerical position requires ability to manage multiple tasks, meet deadlines, and maintain

Qualifications

• High school diploma or GED required.
• Experience with title clerks or accounting is a plus.
• Ability to handle confidential information and adhere to laws.

Responsibilities

• Prepare tax and title documents.
• Submit DMV transfer documents.
• Prepare stock cards for vehicles.
• Process paperwork from the finance department.
• Post vehicle sales/purchases in accounting systems.
• Input inventory control information.
• Prepare trade-in files and update spreadsheets.
• Maintain accuracy and confidentiality.

Skills

Multitasking

Organizational skills

Communication skills

Team player

Professional demeanor

Analytical thinking

Education

High School Diploma or GED

Tools

Microsoft Office

QuickBooks

Job description

Maguire Automotive Group in Syracuse, NY is seeking an Administrative Assistant to support the sales office with processing documents, tax and title paperwork, and communications. The role emphasizes accuracy, organization, and professional interaction with customers and internal teams, ensuring DMV forms, contracts, and back-end products are prepared correctly for each vehicle sale.

This full-time clerical position requires ability to manage multiple tasks, meet deadlines, and maintain