Vehicle Service Office Administrator

Model1 Commercial Vehicles, Inc.; Commerce City (CO); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Vacation pay

Training opportunities

Mentor network

Job summary

Model 1 Commercial Vehicles, the nation’s largest dealership representing over 20 manufacturers, is seeking an Service Office Administrator to provide clerical support to vehicle service operations. You will work with the Vehicle Management Officer and cross-functional teams to ensure smooth daily operations.

The role emphasizes accuracy, organization, and proactive communication, with opportunities for growth and exposure to a wide network within the automotive industry.

Qualifications

• High School Diploma or equivalent and two years general office experience.
• Strong verbal and written communication skills.
• Good organizational skills.
• Computer skills (Word, Excel) and typing.
• Willingness to be a team player.

Responsibilities

• Prepare temp tags.
• Sign out buses.
• Update movement of units in S2K – sublet.
• Update daily log of bus movement on the O Drive.
• Maintain lot map.
• Build folders for Inventory.
• Take photos of buses when assigned by Marketing.
• Review production schedule for date issues for customers.
• Prepare weekly shop shipped reports.
• Prepare release forms for transfers.
• Scan in Inspection Sheets for all units into S2K.
• Correspond by email to sales reps or customers.
• View and prep RO’s for closing and cash out.
• Review RO’s for errors and docs prior to close.
• Prepare completion notices for each closing.
• Update GAS Sheet with New Units that have arrived.
• Add check-in dates to RO’s.
• Print packets for GAS and CNG as needed.
• Assist Service Writer as Necessary.
• Other duties as assigned.

Skills

Team player

Verbal & written comms

Organizational skills

Office practices

Self-starter

Typing skills

General office experience

Education

High School Diploma or equivalent

Tools

Word

Excel

Job description

Model 1 Commercial Vehicles, the nation’s largest dealership representing over 20 manufacturers, is seeking an Service Office Administrator to provide clerical support to vehicle service operations. You will work with the Vehicle Management Officer and cross-functional teams to ensure smooth daily operations.

The role emphasizes accuracy, organization, and proactive communication, with opportunities for growth and exposure to a wide network within the automotive industry.