Vehicle Registration & DOT Compliance Coordinator in Sacramento

Energy Jobline ZR; Sacramento (CA); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Training on vehicle registration and:

DOT compliance training

Growth opportunities

Job summary

My IRP Services / Medic is seeking a motivated Vehicle Registration & DOT Compliance Coordinator to join our Sacramento team. This Full-Time role requires someone organized, detail-oriented, and customer-focused to handle registrations, IRP/IFTA tasks, and DOT compliance support.

You will communicate with customers, manage paperwork, enter data accurately, and ensure timely processing. We value reliability, initiative, and the ability to learn new procedures in a fast-paced office.

Qualifications

• Excellent communication and customer service skills.
• Strong organizational skills and attention to detail.
• Basic computer skills and ability to learn new software.
• Able to multitask in a fast-paced office.
• Reliable, punctual, and proactive.
• Experience with DMV or vehicle registration is a plus.

Responsibilities

• Assist customers with vehicle registration and renewals.
• Process IRP applications and related documents.
• Assist with IFTA account setup, renewals, and reporting.
• Explain registration requirements, fees, and processing steps.
• Maintain accurate customer records and respond to inquiries.
• Support DOT compliance tasks and document management.
• Provide excellent in-person, phone, and email service.

Skills

Strong communication

Customer service

Organizational skills

Attention to detail

Basic computer skills

Multitasking

Independent worker

Reliability and punctuality

Documentation handling

Job description

Job DescriptionJob DescriptionVehicle Registration & DOT Compliance CoordinatorCompany: My IRP Services / Medic
Location: Sacramento, California
Job Type: Full-Time
Schedule: Monday–Saturday | 36–40 Hours per Week

Join Our Growing Team!

My IRP Services / Medic is looking for a motivated, organized, and detail-oriented individual to join our growing team. We provide vehicle registration services and Department of Transportation (DOT) compliance assistance to commercial drivers, trucking companies, and businesses.

We are seeking a dependable professional who can work independently, communicate effectively with customers, manage multiple tasks, and ensure that paperwork and documentation are completed accurately and on time.

The ideal candidate is comfortable using computers, enjoys helping customers, and is willing to learn vehicle registration procedures and DOT compliance requirements.

Job Responsibilities

Vehicle Registration Services

• Assist customers with commercial vehicle registration and renewals.
• Process International Registration Plan (IRP) applications and related documentation.
• Assist with International Fuel Tax Agreement (IFTA) account setup, renewals, and reporting.
• Help customers understand registration requirements, fees, and documentation.
• Review paperwork for accuracy and completeness.
• Communicate with customers regarding application status and missing documents.
• Maintain organized customer records and follow up on pending applications.

DOT Compliance Services

• Assist trucking companies and commercial drivers with DOT compliance requirements.
• Help customers with USDOT number registration and updates.
• Assist with FMCSA registration and applicable operating authority filings.
• Help customers navigate FMCSA Drug and Alcohol Clearinghouse requirements.
• Assist with DOT drug and alcohol testing program documentation and compliance tracking.
• Help customers maintain driver qualification files and required compliance records.
• Assist with DOT compliance reviews, renewals, and required filings.
• Stay informed about applicable regulatory changes and communicate requirements to customers.

Customer Service & Office Administration

• Provide professional and courteous customer service in person, over the phone, and by email.
• Explain services, requirements, fees, and processing procedures clearly.
• Answer customer questions and resolve routine service issues.
• Enter customer information accurately into computer systems.
• Collect payments and maintain accurate transaction records.
• Follow company policies and protect confidential customer information.
• Perform general administrative duties as needed.

Qualifications

• Strong communication and customer service skills.
• Excellent organizational skills and attention to detail.
• Basic computer skills and the ability to learn new software.
• Ability to multitask in a fast-paced office environment.
• Ability to work independently and follow instructions.
• Professional attitude and willingness to learn.
• Reliable attendance and punctuality.
• Ability to handle paperwork, deadlines, and customer inquiries efficiently.

Qualifications

• Previous experience with vehicle registration or DMV-related services.
• Knowledge of commercial vehicle registration, IRP, or IFTA.
• Experience with DOT compliance or FMCSA regulations.
• Experience working with trucking companies or commercial drivers.
• Familiarity with DOT drug and alcohol testing requirements.
• Previous experience in an administrative, customer service, or transportation-related position.

Experience is but not required for candidates who demonstrate the ability and willingness to learn.

What We Offer

• Opportunity to join a growing company.
• Training on vehicle registration and DOT compliance services.
• A professional and supportive work environment.
• Opportunities to develop specialized industry knowledge.
• Potential for long-term growth within the company.

Who We Are Looking For

We want someone who takes pride in their work, learns quickly, pays attention to detail, and understands the importance of providing accurate information to customers.

The right candidate will be dependable, proactive, professional, and committed to helping our customers operate their businesses successfully.