Vehicle Operations Specialist

NextGen | GTA: A Kelly Telecom Company; Phoenix (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading technology and communications firm is seeking a Vehicle Operations Specialist for a 12-month contract in Phoenix, AZ. The ideal candidate will be responsible for coordinating communication with clients and vendors, maintaining accurate records, and managing transportation orders. Strong verbal and written skills, along with proficiency in data entry and Excel, are essential for success in this role. Apply now to be part of a team that drives innovation in the industry.

Qualifications

• Strong verbal and written abilities to effectively interact with clients, vendors, and internal teams.
• Skilled in computer-based programs, including data entry, Excel, and order management systems.
• Ability to identify issues, resolve discrepancies, and maintain accuracy and efficiency in all tasks.

Responsibilities

• Handle inbound and outbound calls to track vehicle location and obtain updates.
• Update accounts with essential details across internal and external platforms.
• Enter and manage transportation notes for each order using relevant applications.
• Verify correctness of submitted orders and resolve any discrepancies.
• Create and maintain spreadsheets for tracking orders and inventory levels.
• Monitor and manage daily inventory for proper allocation.
• Collect and analyze data trends for process improvement.
• Perform additional tasks assigned by the manager.

Skills

Strong verbal and written communication

Proficiency in data entry and Excel

Problem-solving abilities

Job description

Come join our team. Our client is looking for a Vehicle Operations Specialist for a 12-month contract in Phoenix, AZ 85040.

Our client is a global, values-driven corporation that leads the communications, automotive, and media industries. Apply today to be on a team that disrupts industries and builds a better future for the next generation.

Contract Duration: 12 Months

Required Skills & Experience

• Strong verbal and written abilities to effectively interact with clients, vendors, and internal teams.
• Skilled in computer-based programs, including data entry, Excel, and order management systems.
• Ability to identify issues, resolve discrepancies, and maintain accuracy and efficiency in all tasks.

What You Will Be Doing Daily Responsibilities

• Coordinate Communication: Handle inbound and outbound calls to external vendors, clients, and customers to obtain status updates, confirm vehicle locations, and gather necessary information to meet operational requirements.
• Maintain Accurate Records: Update accounts with essential details such as order notes, contact information (names, addresses, phone numbers), and account numbers across internal systems and external platforms.
• Process Transportation Orders: Enter and manage transportation notes for each order using relevant computer applications, ensuring accuracy and compliance.
• Ensure Order Accuracy: Follow up on submitted orders to verify correctness, resolve discrepancies, and update deficient information promptly.
• Data Management & Reporting: Create and maintain spreadsheets to track customer orders, inventory levels, and key reminders. Organize existing data for easy access and reporting.
• Inventory Oversight: Monitor and manage daily inventory to ensure proper allocation and availability.
• Performance Analysis: Collect and analyze data trends to identify opportunities for process improvement and enhance operational efficiency.
• Additional Duties: Perform other tasks and responsibilities as assigned by the department manager or supervisor.

Applicants must be currently authorized to work in the US on a full-time basis now and in the future.

Posted By: Joelyn Pasternack