Vehicle Event Coordinator

Suburban Automotive Services, LLC; Westlake Village (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Weekly pay

On-demand pay

21 days PTO/yr (2 weeks after 30 days)

Medical, dental, vision

401K with company match

Paid Time Off

Recognition programs

Growth & leadership opportunities

Inclusive culture

Community involvement

Job summary

GLS North America seeks a Vehicle Event Coordinator to manage GM promotional vehicles, coordinating with GM’s marketing group and auctions/dealers daily to ensure orders, prep, delivery, and disposition are handled efficiently.

The role features Monday–Friday hours with pay starting at $22 per hour. Growth opportunities are emphasized within a collaborative environment that values reliability and teamwork.

Qualifications

• Must have a valid driver’s license.
• Exceptional oral and written communication skills.
• Customer service oriented.
• Excellent time management and multi-tasking skills.
• Reliable team player.

Responsibilities

• Implement a web-based event database.
• Oversee multiple events concurrently.
• Coordinate all event logistics for Motorsports and regional auto shows.
• Collaborate with General Motors and Marketing Company on event logistics.
• Manage vehicle orders, tracking, prep, and dealer communications; review invoices and assign vehicles.

Skills

Driver's license

Oral & written communication

Customer service

Time management

Multitasking

Team player

Customer service experience (1 year)

Microsoft Office/Outlook

Tools

Microsoft Office

Outlook

Job description

At GLS North America, we power the behind-the-scenes operations of the automotive industry. As an industry leader in garage services, event and location services, and custom vehicle solutions with decades of proven customer satisfaction, our wide range of capabilities and 18 operating locations spanning across North America ensure we are always equipped to service your needs. Whether it’s fleet management, advertising and marketing support, custom IT solutions, event coordination, car prep services, or logistics, we make the impossible possible.

Why Work for Us?

Join a team that’s focused, nimble, and driven to succeed. GLS North America is where creativity meets precision—and where your work helps shape the next stage of the automotive evolution. Your journey starts here!

• Stability & Success: 75+ years of family-owned excellence.
• Work-Life Balance: Consistent scheduling so you’ll always know when you’re working.
• Weekly Pay & On-Demand Pay: Get paid every week, with access to same-day pay when you need it.
• Benefits For All Stages of Life: From medical, dental, and vision coverage, to disability and life insurance, we’ve got you covered.
• 401K with Company Match: Plan for your future while working with us.
• Paid Time Off: 2 weeks of PTO starting after just 30 days.
• Recognition Programs: We celebrate your hard work through multiple recognition programs based on service, values, and performance.
• Growth & Leadership Experience: We believe in developing our team and promoting from within.
• Inclusive Work Culture: Work alongside diverse talent with a range of skills and knowledge.
• Community Engagement: We’re proud to support our local communities through participation in various events.

As a Vehicle Event Coordinator, you will manage General Motors' promotional vehicles. This is done by working in conjunction with GM’s marketing group and auctions/dealers daily to ensure vehicles are ordered, prepped, delivered, and disposed of.

Salary Overview

The pay rate for this role starts at $22 per hour.

Hours

The hours for this role are Monday through Friday 7am to 3:30pm or 7:30am to 4pm.

Vehicle Event Coordinator Responsibilities Include

• Implementation of a web-based event database
• Event organization - oversee multiple events running concurrently
• Manage and coordinate all event logistics for Motorsports events
• Manage and coordinate event logistics for regional auto shows
• Work with General Motors and Marketing Company to ensure event logistics are covered
• Event logistics include (but are not limited to) Vehicle orders, tracking vehicles as they build and ship, prep detail, communication with auction/dealer, and accessory assistance. Invoice review for payment, and vehicle assignments to dealers.
• Oversee license plate distribution for Regional GM employees as well as Event Vehicles.
• Ensure all guidelines of timelines are adhered to.
• Report all vehicle repair needs to the client for approval.
• Providing vehicle assignments and having proper approval letters, forms, and insurance documents before a vehicle is dispatched to any event.
• Adhere to Suburban Automotive Service’s DRIVEN values and align business practices to support the SAS mission and vision.

Vehicle Event Coordinator Qualifications And Skills

• Must have a valid driver’s license.
• Must have exceptional oral and written communication skills.
• Must be customer service oriented.
• Must have exceptional time management and multi-tasking skills.
• Must be able to multitask.
• Must be a reliable team player.
• 1-year customer service experience preferred.
• Strong knowledge of Microsoft Office and Outlook applications preferred.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.