Vascular Surgery Administrative Specialist

Augusta University; Augusta (GA); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Health insurance

Tuition Assistance Program

Paid holidays

Job summary

Augusta University is seeking an Office Specialist in Vascular Surgery to provide comprehensive administrative support for the vascular team. You will maintain calendars, handle travel and expense tasks, and coordinate patient scheduling and referrals within a busy academic medical setting.

Responsibilities include answering phones, handling clinic cancellations, and distributing clinical notes to referring physicians, while ensuring confidentiality and professional communication.

Qualifications

• Associate's degree required or High School Diploma/GED with at least three years of progressively responsible office support experience.
• Administrative experience in an academic/medical setting is preferred.

Responsibilities

• Provide administrative support to three vascular surgeons, two APPs and one RN.
• Maintain three calendars (Clinic, Travel, Conference) and leave calendar; manage QGenda time entry.
• Enter call schedule in QGenda for faculty and APPs.
• Coordinate travel arrangements and reimbursements for meetings and conferences.
• Maintain expense reports for faculty and APPs.
• Order supplies for division; sort and distribute mail.
• Answer phones and triage patient calls; prepare clinic cancellations and schedules.
• Assist in patient scheduling and distribute clinical notes to referring physicians.
• Perform other related duties as assigned.

Skills

Interpersonal communication

Microsoft Office

Detail-oriented

Confidentiality

Medical terminology

Education

Associate's degree

High School Diploma + 3 yrs experience

Tools

Microsoft Office Suite

Job description

Augusta University is seeking an Office Specialist in Vascular Surgery to provide comprehensive administrative support for the vascular team. You will maintain calendars, handle travel and expense tasks, and coordinate patient scheduling and referrals within a busy academic medical setting.

Responsibilities include answering phones, handling clinic cancellations, and distributing clinical notes to referring physicians, while ensuring confidentiality and professional communication.